Asbestos Sampling and Consulting Services - CK04 COOP

Bergen County, New Jersey seeks to establish catalog pricing for asbestos sampling and consulting services through a rebid solicitation (BC-BID-26-23.1) administered through the New Jersey Cooperative Purchasing Alliance (Systems #CK04 and #11BECCP). This procurement extends pricing to over 270 cooperative members across more than 15 New Jersey counties and other participating public entities at no membership cost. The contract term spans 12 months from the date of award with two optional 12-month renewal periods, with proposals due by May 13, 2026. Vendors must possess demonstrated competency in asbestos sampling methodologies, environmental and safety regulatory compliance, and ability to provide consulting services to public agencies. Selected contractors must incorporate a 1% administrative fee into all pricing, offer their lowest available pricing to public agencies, and match any lower pricing available through existing contracts. Respondents must submit complete documentation including a Form W-9, vendor information form, ownership disclosure statement, and affirmative action compliance evidence prior to contract execution. The County reserves the right to make dual awards if the lowest responsive bidder declines to extend pricing to all cooperative members, and all awarded contractors must submit quarterly sales reports and administrative fee payments based on aggregate purchases to the County of Bergen's Division of Purchasing.

The procurement is open to qualified vendors with appropriate certifications in asbestos sampling and consulting services, and Bergen County encourages participation from Qualified Minority Business Enterprises (MBEs), Women's Business Enterprises (WBEs), Veteran Business Enterprises (VBEs), and Small Business Enterprises (SBEs) certified through the State of New Jersey Department of Treasury, Port Authority of New York and New Jersey, NJ Transit, the U.S. Small Business Administration, or the U.S. Department of Veteran Affairs. All vendors must comply with comprehensive regulatory requirements including equal employment opportunity and affirmative action regulations, maintain general liability insurance of at least $1,000,000 combined single limit, and submit certifications regarding non-involvement in prohibited activities in Russia and Belarus and non-investment in Iran per New Jersey statutory requirements. Vendors must also register on the Bergen County Purchasing portal at www.bergenbids.com and elect to participate in the County's electronic purchase order system. No incumbent contractors or budget range is specified in the solicitation documents, though the contract's catalog pricing structure allows for variable award values dependent upon cooperative member purchasing volumes and quarterly sales performance.