10-NJCPA- Coop Admin Fee Schedule - Goods and Services.pdf
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- Solicitation number
- BC-BID-26-23.1 RE-BID
- Issued by
- Bergen County, New Jersey
About this file
This is an administrative fee schedule document for the New Jersey Cooperative Purchasing Alliance (NJCPA) Cooperative Pricing System #CK04, applicable to the County of Bergen and participating governmental and quasi-governmental organizations. The document establishes the requirements and procedures for contractors awarded under the asbestos sampling and consulting services contract, which has an initial 12-month term with two optional 12-month renewal periods. Respondents must commit to offering pricing lower than what they ordinarily provide to county governments, municipal governments, educational institutions, and other public entities. Contractors are responsible for accurately tracking and reporting all sales volumes resulting from the contract on a quarterly basis, with reports due to NJCPA on October 15th, January 15th, April 15th, and July 15th for quarters ending September 30th, December 31st, March 31st, and June 30th respectively, with corresponding payment due dates 15 days later.
The NJCPA charges awarded contractors an administrative or participation fee of 1% based on total sales volumes for which payment has been received. Contractors must submit quarterly sales reports even if no sales occurred during the period, and the NJCPA reserves the right to request sales verification from co-op members to confirm reported figures. Administrative fee checks should be made payable to the County of Bergen and sent to the County of Bergen's Division of Purchasing at One Bergen County Plaza, Room 370, Hackensack, NJ 07601. All awarded contractors will receive an Excel spreadsheet for sales reporting, and vendors must designate a specific contact person responsible for quarterly report submissions. Failure to accurately report sales or meet reporting deadlines may result in contract termination. Respondents must provide complete bid documentation and qualification information to be considered responsive.
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Text version
New Jersey State Approved Cooperative Pricing System #CK04
NJCPA requests that respondents only respond if they offer prices lower than what they ordinarily offer on separate, county government, municipal government and other governmental and quasi-governmental organization contracts as well as public educational institution, public college or university, community college, vocational or technical school contracts.
Fees: The NJCPA charges awarded contractors an administrative or participation fee. These fees are based on the total vehicles ordered for which a vendor has received payment. All sales volumes resulting from this contract must be recorded by the contractor and reported to the NJCPA on a quarterly basis. The reporting schedule is provided below for the convenience of the prospective respondent.
Quarter Quarter Period Report due to NJCPA Check due to NJCPA
Quarter 1 July 1st – September 30th October 15th October 30th
Quarter 2 October 1st – December 31st January 15th January 30th
Quarter 3 January 1st – March 31st April 15th April 30th
Quarter 4 April 1st – June 30th July 15th July 30th
It is the responsibility of the contractor to accurately report all sales to the NJCPA and to pay the administrative fee as specified. Fees should only be calculated for sales for which you have received payment. (Do not pay administrative fees on sales for which you have not yet been paid.) Vendors are in jeopardy of losing their contract if it is determined that they are not reporting sales accurately or not reporting sales by the due dates indicated in this bid. If in the event there are no sales, the vendor must still submit the quarterly report indicating zero sales. The NJCPA reserves the right to request sales verification from our co-op members to confirm actual sales or that the awarded vendor actually had no sales. Vendors need to list the name and contact information of the person responsible for submitting quarterly reports on the bottom half of the Vendor Contact Form. If this information changes during the award term, the vendor is responsible for updating the NJCPA with any such changes.
The fee amount is listed here for the convenience of the prospective respondent.
NJCPA Fee 1%
Fees shall be made payable by check issued to:
COUNTY OF BERGEN
and sent to:
County of Bergen, C/O Division of Purchasing One Bergen County Plaza, Room 370
Hackensack, NJ 07601
An Excel spreadsheet will be issued to all awarded contractors, on which they will report sales.
An essential part of the bid evaluation process is to qualify the company being considered. All bids should contain answers or responses to the information requested in the Bid Forms. Any respondent failing to provide the required documentation may be considered non-responsive.
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