As-Needed Water Fountain Purchase

The City of Palo Alto Community Services Department has issued Request for Quotation (RFQ) #RFQ196567 for an as-needed water fountain purchase contract establishing a three-year blanket purchase order agreement for the supply and delivery of approximately thirty outdoor drinking fountains across various municipal parks throughout Palo Alto. The procurement specifically requires three standardized Elkay outdoor fountain models finished in Evergreen color: Model 1 (LK4420BF1UDB, a bi-level bottle filling station with pet station), Model 2 (LK4430BF1U, a bi-level ADA pedestal fountain), and Model 3 (LK4400DB, a single-station tubular fountain with pet bowl), with delivery scheduled over three years as follows—Year 1 requires four units of Model 2; Year 2 requires six units of Model 1, four units of Model 2, and three units of Model 3; and Year 3 mirrors Year 2 quantities for a total of 33 fountains. All units must be marine-grade 316 stainless steel, ADA and ICC A117.1 compliant, lead-free and NSF/ANSI 61 & 372 certified, and include a five-year warranty covering drinking water applications. The procurement objectives include replacing non-operational fountains, improving ADA compliance, modernizing existing infrastructure, and enhancing public access to safe drinking water across municipal facilities including Bol Park, Bowden Park, Briones Park, Cogwell Plaza, El Camino Park, and approximately fifteen additional parks. Qualified vendors must demonstrate proven experience furnishing and installing high-quality drinking fountain systems that meet municipal standards and can be delivered efficiently throughout the contract term. The question submission deadline is March 25, 2026 at 1:00 p.m., quotations are due by April 7, 2026 at 3:00 p.m. submitted electronically through the City's OpenGov portal, and award will be made to the lowest responsive and responsible bidder with contract terms of three years with possible extension for up to two additional twelve-month periods.

The procurement documents contain no stated set-asides, disadvantaged enterprise restrictions, or incumbent vendor information. Quotations must be submitted on an F.O.B. Destination, Freight Prepaid basis with all transportation and delivery charges included in firm and fixed pricing for the entire contract term; payment terms are Net 30 or greater. Environmentally preferred purchasing requirements apply, including provisions for recycled content paper, recyclable packaging materials, prohibition of expanded foam plastics in packaging, and reusable pallet return, with liquidated damages ranging from $30 to $262 per occurrence for non-compliance. The procurement documents specify no explicit award value or budget range; however, cost sheets have been provided with designated fields for vendors to submit unit pricing for each of the three models plus delivery or freight fees across all three contract years. The City reserves the right to reject all quotations or award to multiple vendors, and may terminate the agreement with or without cause upon ten days' written notice. No site visits or bidders' conferences are mentioned in the RFQ documentation.