SOW_-_Fountain_BPO_RFQ196567_FINAL.pdf

This Scope of Work document from the City of Palo Alto Community Services Department outlines an as-needed blanket purchase order agreement for the supply and delivery of approximately thirty outdoor drinking fountains across various municipal parks throughout Palo Alto over a three-year contract term. The procurement requires three standardized Elkay fountain models in Evergreen finish: Model 1 (LK4420BF1UDB, a bi-level bottle filling station with pet station), Model 2 (LK4430BF1U, a bi-level ADA pedestal fountain), and Model 3 (LK4400DB, a single-station tubular fountain with pet bowl). Delivery is scheduled in phases over the contract period, with Year 1 requiring four units of Model 2; Year 2 requiring six units of Model 1, four units of Model 2, and three units of Model 3; and Year 3 mirroring Year 2 quantities for a total of 33 fountains. Installation locations include Bol Park, Bowden Park, Briones Park, Cogwell Plaza, El Camino Park, Eleanor Park, Greer Park, Hoover Park, Mayfield Park, Mitchell Park, Monroe Park, Peers Park, Ramos Park, Rinconada Park, Robles Park, Sarah Wallis Park, Scott Park, Stanford/Palo Alto Community Playing Fields, Terman Park, Timothy Hopkins Creekside Park, Weisshaar Park, and Werry Park. The question submission deadline is March 25, 2026 at 1:00 p.m., with quotations due by April 7, 2026 at 3:00 p.m. submitted electronically through the City's OpenGov portal. No site visits or bidders' conferences are scheduled. Award will be made to the lowest responsive and responsible bidder, with contract terms of three years and possible extension for up to two additional twelve-month periods.

All fountain units must be constructed of marine-grade 316 stainless steel, meet ADA and ICC A117.1 compliance standards, be lead-free and NSF/ANSI 61 & 372 certified, and include a five-year warranty covering drinking water applications. Quotations must be submitted on an F.O.B. Destination, Freight Prepaid basis with all transportation and delivery charges included in firm and fixed pricing for the entire contract term; payment terms are Net 30 or greater. Environmentally preferred purchasing requirements apply, including provisions for recycled content paper, recyclable packaging materials, prohibition of expanded foam plastics in packaging, and reusable pallet return, with liquidated damages ranging from $30 to $262 per occurrence for non-compliance. The procurement documents specify no explicit award value or budget range, set-asides, disadvantaged enterprise restrictions, or incumbent vendor information. Cost sheets have been provided with designated fields for vendors to submit unit pricing for each of the three models plus delivery or freight fees across all three contract years. The City reserves the right to reject all quotations or award to multiple vendors and may terminate the agreement with or without cause upon ten days' written notice.