Cost_Sheet_-_RFQ196567_Water_Fountain_FINAL.pdf

This is a Cost Sheet for Request for Quotation (RFQ) #RFQ196567 issued by the City of Palo Alto Community Services Department for an as-needed water fountain purchase establishing a three-year blanket purchase order agreement. The procurement requires vendors to supply three standardized Elkay outdoor fountain models in Evergreen color: Model 1 (LK4420BF1UDB, a bi-level bottle filling station with pet station), Model 2 (LK4430BF1U, a bi-level ADA pedestal fountain), and Model 3 (LK4400DB, a tubular fountain with pet bowl). Year 1 requires four units of Model 2; Year 2 requires six units of Model 1, four units of Model 2, and three units of Model 3; and Year 3 mirrors Year 2 quantities for a total of 33 fountains. The question submission deadline is March 25, 2026 at 1:00 p.m., with quotations due by April 7, 2026 at 3:00 p.m. submitted electronically through the City's OpenGov portal. No site visits or bidders' conferences are scheduled. Award will be made to the lowest responsive and responsible bidder, with contract terms of three years and possible extension for up to two additional twelve-month periods.

All units must be marine-grade 316 stainless steel, ADA and ICC A117.1 compliant, lead-free and NSF/ANSI 61 & 372 certified, and include a five-year warranty covering drinking water applications. Quotations must be submitted on an F.O.B. Destination, Freight Prepaid basis with all transportation and delivery charges included in firm and fixed pricing for the entire contract term; payment terms are Net 30 or greater. The cost sheet provides designated fields for vendors to submit unit pricing for each of the three models plus delivery or freight fees across all three contract years. Environmentally preferred purchasing requirements apply, including provisions for recycled content paper, recyclable packaging materials, prohibition of expanded foam plastics in packaging, and reusable pallet return, with liquidated damages ranging from $30 to $262 per occurrence for non-compliance. No explicit award value or budget range is stated, set-asides or disadvantaged enterprise restrictions are specified, and the City reserves the right to reject all quotations, award to multiple vendors, or terminate the agreement with or without cause upon ten days' written notice.