As Needed Fuel Site Maintenance and Repairs

Forsyth County, Georgia is soliciting competitive quotes for as-needed fuel site maintenance and repair services through an Invitation to Quote process with a closing deadline of March 19, 2026, at 2:00 p.m. EST. The procurement encompasses maintenance, repairs, retrofitting, upgrading, parts supply, emergency services, and technical support for ten county-operated fuel dispensing sites, including underground and aboveground storage tanks and GASBOY fuel dispensers located throughout the county. Vendors must provide non-emergency services with a 72-hour on-site response time and emergency services with a 24-hour response time during and outside regular business hours (Monday–Friday, 7:00 a.m. to 3:30 p.m.), and must quote firm, fixed hourly rates for regular business hours work, emergency services during business hours, emergency services outside business hours, trip charges, and material cost adjustments expressed as positive or negative percentages. All costs including travel, equipment, and materials must be included in quoted prices with no additional charges permitted. Qualified vendors must hold valid Forsyth County and local business licenses, maintain Georgia Secretary of State registration, provide references for three similar projects, submit a Certificate of Insurance, comply with E-Verify federal work authorization requirements, and submit a Non-Collusion Affidavit and Contractor Affidavit with their responses. Questions regarding the procurement must be submitted by March 11, 2026, at 12:00 p.m. EST, and pricing quotes are valid for 120 days from the opening date. The contract term covers calendar years 2026, 2027, and 2028, with separate pricing requested for each year.

The solicitation does not specify any set-aside designations for disadvantaged enterprises or restrictions on vendor types, indicating the opportunity is open to all qualified contractors. No incumbent vendors or current contractors are identified in the procurement documents. The agreement structure is based on an as-needed services contract with automatic annual renewal on January 1 of each subsequent year unless the County provides written notice of non-renewal at least five days prior to year-end, and individual task orders will authorize specific work as needed. Contractors must maintain comprehensive insurance coverage including workers' compensation, general liability with limits of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability, and umbrella coverage of $3,000,000 with Forsyth County named as additional insured. The specific award value or budget range is not disclosed in the procurement documents; however, compensation will be based on the contractor's proposed rates and fee schedules as detailed in submitted quotes, with payments made within thirty days of invoice approval. The County reserves the right to accept or reject any quotes, award on various bases including split order, lump sum, or item basis, and secure similar services from other contractors at its discretion without guaranteeing an exclusive contract arrangement.