Architectural and Engineering Services for Phase II and III of the Volusia County Fairgrounds Master Plan

Volusia County is seeking a qualified architectural and engineering firm to provide comprehensive design services for Phases II and III of the Fairgrounds Master Plan through a Request for Statement of Qualifications (RSQ) issued on May 1, 2025, with proposals due May 29, 2025, at 3:00 pm. The project will be awarded through the Consultants' Competitive Negotiation Act (CCNA) and requires respondents to be Florida-licensed engineers or registered architects with at least five years of experience in government projects. Phase II encompasses five primary components: relocating air conditioning units, designing a solar-powered pavilion with a stage, installing a flag post, constructing a new entrance, and resurfacing the center circle with environmentally responsible materials. Phase III focuses on designing a versatile multi-use facility to expand community event capabilities. The evaluation criteria will be weighted across four categories: professional licenses/certifications (20%), project approach (40%), previous contract performance (20%), and quality and budget control (20%), with scoring on a 0-5 point scale for a total possible 20 points. Deliverables will include construction documents, cost estimates, bidding assistance, construction administration services, and final as-built documentation.

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The contract will be a three-year professional services agreement with potential for two subsequent one-year renewals, and task assignments will be issued as specific projects are developed. While no specific incumbent vendor is mentioned, the county reserves the right to award the contract to the respondent offering the best overall qualifications. Although a fixed contract value is not definitively stated, the project has $1 million in county funds already allocated, with an additional $2 million grant request pending from the Florida Department of Agriculture and Consumer Services. The contract will be compensated on a fixed fee, time and materials, or guaranteed maximum not-to-exceed basis, with specific compensation details to be outlined in individual Task Assignments. Contractors must maintain professional liability insurance with $2,000,000 per claim and aggregate coverage, and comply with county policies including E-Verify requirements and public records laws. The project involves integrating new infrastructure such as a Trane Chiller, educational resting areas, and LED lighting throughout the fairgrounds property.