Exhibit_A,_Scope_of_Services.pdf

EXHIBIT A

Scope:

The County seeks qualified firms to provide comprehensive design and engineering services for Phases II and III of the Fairgrounds Master Plan.

Phase II encompasses five primary components to enhance the fairgrounds' functionality, accessibility, visibility, and environmental sustainability.

First, the project requires the relocation of existing air conditioning units to facilitate the creation of an outdoor shaded space extending from the Hester & Daugharty buildings, providing an additional covered area for fairground activities and gatherings.

Second, the design and engineering of a solar-powered pavilion with a stage will create a sustainable venue for performances and events, incorporating renewable energy technology to reduce operational costs.

Third, the installation of a prominent flag post flying the American flag, designed to be visible from the interstate, will serve as a landmark and patriotic symbol for the fairgrounds.

Fourth, the construction of a new entrance to the fairgrounds will significantly improve site access and visual appeal. Architectural elements specifically designed to mirror the historic character of the original fairgrounds entrance will thereby preserve the site's cultural heritage while enhancing functionality.

Fifth, the center circle will be resurfaced using environmentally responsible materials such as permeable pavers or asphalt that allow for natural water infiltration, reducing runoff and supporting groundwater recharge.

Phase III focuses on designing and engineering a versatile multi-use facility that will accommodate diverse events and activities throughout the year, expanding the fairgrounds' capacity to serve community needs.

Additional and subsequent projects for consideration are:

Installation of Chiller

The Tommy Lawrence Arena functions as one of the designated storm shelters in Volusia County and offers a spacious exhibit area for a variety of events throughout the year, including educational, entertainment, and agricultural activities. Although regular maintenance has been performed, the chiller, installed in the late 1990s, has surpassed its expected lifespan. This chiller, which is crucial for the building's HVAC system, is essential for maintaining the health, comfort, and functionality of the arena.

Educational Resting and Shaded Areas

Newly established “rest areas” will provide shaded areas for seating and eating, as well as entertainment and educational landscape features. Pavers, impervious surfaces, and rain gardens can help manage stormwater and provide visitors the opportunity to learn about the importance of green infrastructure and adaptable uses within their landscape.

Lighting

Installation of LED lighting throughout entire Fairgrounds property.

The selected firm must demonstrate relevant experience with similar public facilities, expertise in solar design, structural engineering capabilities, and thorough knowledge of local building codes. Deliverables throughout all phases include complete construction documents, detailed cost estimates, bidding assistance, construction administration services, and final as-built documentation. Proposals should outline a comprehensive project approach, relevant experience, qualifications of key personnel, fee structure, and projected timeline, with priority given to completing Phase II construction documents.

Submissions must include a statement of qualifications, project approach, examples of similar projects, and proposed schedule, received by the specified deadline.