Master_Plan_RSQ.docx

Architectural and Engineering Services for Phase II and III of the Volusia County Fairgrounds Master Plan

1.0 PURPOSE & OVERVIEW

The purpose of this request for a statement of qualifications (RSQ) is to select the most highly qualified firm to provide the services requested. It is anticipated that one (1) firm will be awarded a basic contract to provide the necessary services for the duration of the project.

Authorization for the performance of services by the selected firm under the basic contract shall be in the form of written task assignments signed by the firm, executed, and issued by the County. Each project shall be negotiated at the time of the development of the scope of work. Each task assignment shall describe the services required, state the commencement and completion date of work, and establish the amount and method of payment. The task assignment will be issued under and incorporate the terms of the basic contract. The County makes no covenant or promise as to the number of available projects or that the firm will perform any project for the County during the life of the basic contract. The basic contract does not authorize the performance of any work or require the County to place orders for work. The expiration of the term of the basic contract will not affect task assignments issued under the basic contract and before the expiration date. Obligations entered therein by both parties shall remain in effect until completion of the work authorized by the task assignment.

This solicitation is made per the provisions of Chapter 287.055, Laws of Florida, known as the Consultants’ Competitive Negotiation Act (CCNA).

2.0 SCOPE OF SERVICE

2.1 GENERAL SCOPE OF SERVICE: The County of Volusia is seeking the services of professional consultants to provide architectural and engineering services for Phases II and III of the Fairgrounds Master Plan. Professional consultants are to provide architectural and engineering services for surveying, design, construction drawings, technical specifications, construction cost estimating, permitting, bidding, construction administration, testing, and commissioning of projects.

2.2 QUALIFICATIONS/CERTIFICATIONS: The preferred firm will have a current Professional Registration Certificate from the appropriate governing board. The firm must be properly registered at the time of submittal to practice their profession in the State of Florida.

The prime consultant shall be either a State of Florida Licensed Engineer and/or a Registered Architect.

2.3 EVALUATION METHOD: The County will appoint a committee consisting of department staff to evaluate the proposals and to make recommendations to the County Council. The County will be the sole judge of its own best interests, the proposals, and the resulting contract. The County’s decisions will be final. The award will be made with the proposal that presents the best value to the County based on the entire evaluation process and all the information gathered. The County may require the short-listed firm (s) to do an oral presentation or have discussions with the proposed team related to their specific experience on similar projects. The selection process shall be per the CCNA process. Although each member independently examines the proposals before the meeting, the short-listing or selection of the firms is determined by the consensus of the committee at the meeting.

EVALUATION CRITERIA: The following criteria will be used in the evaluation of the proposals:

Qualifications, experience, and project approach:

· Credentials, qualifications, and years of experience of the staff for both the prime and sub-consultants and key personnel as presented by resumes, education, and training. Professional certifications, titles, and accomplishments of staff.

· Past performance including government work with a minimum of five (5) years of experience in providing similar projects.

· Overall project approach to support the needs and objectives of the project.

· Quality and budget control.

Qualification Data A brief profile of the firm, including:

1. Active Florida Licensed Engineer or Registered Architect.

2. A brief history of the business.

3. Active business venues (counties, states, etc.).

4. The overall qualifications of the business to provide the services requested.

Project Team:

1. Prime Consultant: Professional staff (name, project role, business address, phone number, and e-mail address) including job skills, education (degree and specification), professional training, total years. Experience, years’ experience with current firm, professional registration, project experiences, and other professional qualification. The respondent shall state the percent of prime’s business performed by them sub consultant.

2. Sub-consultants: Same as above including number of years’ experience working with the respondent, percent of sub-consultant’s business performed for prime and past relationships

3. Organizational chart: One (1) single-sided page maximum of the proposed team (prime & subconsultants).

Project Approach:

Project Approach:

Respondent shall explain their internal process, which includes their proposed team, for responding to requests for work including their method for quality control.

1. Explain the internal process, which includes their proposed team, for maintenance of calendar schedule, cost controls and quality control.

2. Explain your team's project approach for the design and construction of projects similar in nature to this solicitation, specifically if applicable, at public and government buildings. Cite specific examples and note how the firm has adapted with technology over time to incorporate these advancements into design and engineering.

Similar Projects and References:

The respondent shall provide examples of similar projects that best illustrate the Consultant’s qualification for the scope of services.

The respondent shall provide examples of similar projects, which best illustrate the proposed team’s qualification for the scope of services. Respondent shall state the project title; location; owner name, address, and telephone number; years completed; project cost; brief description of project and relevance to this RSQ.

Provide a client reference for each of the representative projects including project name, client name, address, contact name and phone number and E-mail address. It is the firm’s responsibility to ensure the E-mail addresses provided are current and accurate.