Annual Dielectric Inspection and Testing of Fleet Equipment

The City of Tallahassee Fleet Management Department is requesting bids for annual dielectric inspection and testing of insulated aerial devices under IFB 079-26-KM, with bids due June 23, 2026 at 2:30 PM and questions due June 11, 2026. A local preference applies to vendors maintaining a permanent place of business with full-time employees in Leon, Wakulla, Gadsden, or Jefferson County for a minimum of six months prior to bid due date.

The scope encompasses structural and dielectric testing on bucket trucks, boom trucks, digger derricks, truck-mounted and mobile cranes, forklifts, fire aerial units, and ground ladders. Work includes visual and operational inspections of fiberglass-reinforced booms, steel sections, baskets, controls, and mechanical/hydraulic components; magnetic particle and dye penetrant testing on critical welds per ANSI and OSHA standards; AC/DC dielectric testing per ANSI standards and manufacturer specifications; and fire department aerial device testing per NFPA 1911 and NFPA 1932. Estimated annual quantities: 50 bucket trucks (Categories A, B, C), 15 digger derricks, 15 cranes (up to 35-ton capacity), 25 forklifts, 7 fire aerial units, and approximately 2,500 linear feet of ground ladders. Services must be completed the same day work is authorized by City purchase order.

The basic contract term is three years with two optional one-year renewal periods, totaling five years possible. Award goes to the lowest responsive and responsible bidder; the City makes no guarantees of minimum work volume. Pricing shall be firm for 120 calendar days, submitted by unit with unit numbers clearly referenced, and inclusive of labor, supervision, materials, supplies, equipment, tools, transportation, handling, and taxes on an F.O.B. Destination basis.

Bidders must maintain a 100 percent performance bond, provide commercial general liability insurance of $1,000,000 per occurrence, business automobile liability of $1,000,000, and workers' compensation per Florida Statutes. Three references demonstrating similar work within the last three years and at minimum three years of experience in specified services are required. Mandatory submissions include non-collusion affidavit, drug-free workplace certification, human trafficking attestation, conflict-of-interest disclosure, E-Verify compliance, and local vendor affidavit if claiming preference. Anticipated award recommendation is June 2026, with City Commission approval expected August/September 2026.