Air Monitoring Instrumentation, Replacement Parts and Servic

The Colorado Department of Public Health and Environment (CDPHE), Air Pollution Control Division (APCD) issued Request for Proposal (RFP) 2026000164 on March 5, 2026, to establish a vendor pool for air monitoring instrumentation, replacement parts, and services to support the agency's network of 47 criteria pollutant monitoring sites across Colorado, serving Arapahoe County and Denver City. The procurement seeks qualified vendors to supply Federal Reference Method (FRM) or Federal Equivalency Method (FEM) designated equipment meeting EPA standards, including seventeen categories of analyzers and calibrators for measuring ambient air pollutants such as ozone, carbon monoxide, oxides of nitrogen, sulfur dioxide, and particulate matter (PM10 and PM2.5), along with zero air generators, filter samplers, multi-port carbonyl samplers, and solar-powered remote air quality monitoring platforms with meteorological and cellular data collection capabilities. Offerors must meet minimum qualifications including at least three years of experience manufacturing, selling, and servicing the proposed instrumentation and must demonstrate capability to deliver orders within 90 business days, supply replacement parts within 30 business days, and provide comprehensive factory-level training covering operation, maintenance, troubleshooting, repair, and certification. Proposals are due April 7, 2026, at 2:00 PM via the Rocky Mountain E-Purchasing System (BidNet) at www.bidnetdirect.com/cdphe or hard copy delivery to the CDPHE Mail Room at 4300 Cherry Creek Drive South, Denver, Colorado; electronic proposals must be submitted no later than one hour prior to the deadline, while hard copy submissions must allow a minimum of two additional days for USPS delivery. The evaluation will consider organizational stability, experience and qualifications, reasonable and necessary costs, and reference verification, with the State reserving the right to conduct discussions, demonstrations, or request best and final offers. The contract has an estimated effective date of July 1, 2026, with an initial one-year period through June 30, 2027, renewable for up to four additional one-year periods not to exceed five years total, with this being a fixed-price contract where award is not guaranteed any volume of work and awarded offerors will be placed on an eligible list for use as needed.

The solicitation does not specify set-aside designations or restrictions on organizational types eligible to respond, nor does it identify incumbent vendors or current contractors. Vendors must be registered with the Colorado Vendor Self-Service (VSS) system to be eligible for award and must provide a Federal Employer Identification Number (FEIN) and Unique Entity Identifier (UEI) number if applicable, along with three references, organizational summaries, detailed experience documentation, and completed budget proposals with all costs and available options. The CDPHE annual budget for this project is not expected to exceed $1,500,000 per year, with a five-year total budget not to exceed $8,000,000, subject to modification at the State's sole discretion based on funding availability and offeror performance. All contract performance is governed by the State of Colorado Purchase Order Terms and Conditions (April 2025), which require FOB destination delivery with freight prepaid, compliance with federal and state laws including non-discrimination requirements, maintenance of workers' compensation and commercial general liability insurance with minimum limits of $1,000,000, and 45-day payment terms following receipt and acceptance of goods. The State is exempt from federal excise taxes and state and local sales and use taxes, and the contract is governed by Colorado law with exclusive venue in Denver.