Air Compressor System - Preventative Maintenance and Repair Services

Dane County's Department of Waste & Renewables is soliciting bids for preventative maintenance and repair services for multiple air compressor systems located at its Renewable Natural Gas (RNG) Processing Plant, Offload Station, and Rodefeld Landfill. The procurement covers comprehensive maintenance for six distinct compressor and dryer systems, including Atlas Copco G15 rotary screw compressors, APPL APF50-FP regenerative air dryers, Quincy QT-5 reciprocating compressors, and Sullair 1109E/A rotary screw compressors. Contractors must provide all labor, tools, consumables, diagnostic equipment, and replacement parts for scheduled maintenance at specified intervals (2,000, 4,000, and 6,000 hours) and emergency repair services. Required qualifications include 24/7 emergency service availability with on-site response within four hours and the ability to schedule non-emergency repairs within two business days. A non-mandatory vendor conference is scheduled for November 14, 2025, at 9:00 a.m., with questions due by December 2, 2025, at 4:00 p.m., and proposals due December 5, 2025, at 2:00 p.m. via the County's eProcurement Portal. Evaluation criteria will consider cost, past performance, service reputation, staff quality, customer satisfaction, references, and long-term total cost to the County.

The contract does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. The initial contract term runs from January 2026 through December 31, 2026, with four potential renewal options extending through December 31, 2030, subject to mutual agreement. Contractors must maintain comprehensive insurance coverage, including Commercial General Liability ($1,000,000 per occurrence), Commercial/Business Automobile Liability ($1,000,000), Environmental Impairment Liability ($1,000,000), and Workers' Compensation at Wisconsin statutory limits, with Dane County named as an additional insured. While no specific budget range is explicitly stated in the documents, the cost proposal template suggests vendors will be required to provide detailed unit pricing for maintenance services across five contract terms, with the ability to specify hourly rates for repair services. The County reserves the right to accept or reject any bid, waive informalities, and negotiate contract terms with the highest-scoring responsive and responsible bidder. Successful vendors will be responsible for maintaining detailed service logs, providing written reports after each visit, tracking service intervals, and promptly notifying facility staff of any critical issues.