Dane County Air Compressors Inventory Document Summary

This document is an inventory file prepared by the Dane County Department of Waste and Renewables in Wisconsin, detailing multiple air compressor and dryer systems requiring preventative maintenance and repair services. The procurement encompasses six distinct compressor and dryer systems located across three facilities: the Renewable Natural Gas (RNG) Processing Plant, Offload Station, and Rodefeld Landfill. Equipment specifications include Atlas Copco G15 rotary screw compressors, APPL APF50-FP regenerative air dryers, Quincy QT-5 reciprocating compressors, and Sullair 1109E/A rotary screw compressors. A non-mandatory vendor conference is scheduled for November 14, 2025, at 9:00 a.m., with written questions due by December 2, 2025, at 4:00 p.m., and proposals due December 5, 2025, at 2:00 p.m. via the County's eProcurement Portal. The initial contract term runs from January 2026 through December 31, 2026, with four potential renewal options extending through December 31, 2030, subject to mutual agreement.

Contractors must provide comprehensive preventative maintenance services at specified intervals (2,000, 4,000, and 6,000 hours), emergency repair services with 24/7 availability and on-site response within four hours, and non-emergency repairs scheduled within two business days. All labor, tools, consumables, diagnostic equipment, and replacement parts are the contractor's responsibility. No specific budget range or set-aside designations are identified in the documents. Contractors must maintain substantial insurance coverage, including Commercial General Liability ($1,000,000 per occurrence), Commercial/Business Automobile Liability ($1,000,000), Environmental Impairment Liability ($1,000,000), and Workers' Compensation at Wisconsin statutory limits, with Dane County named as an additional insured. Evaluation criteria include cost, past performance, service reputation, staff quality, customer satisfaction, references, and long-term total cost to the County.