AFN Conference - Spring 2024

The State of Illinois Department of Public Health is issuing a Request for Quote (RFQ) for a venue to host the Public Health Access and Functional Needs (AFN) Training and Exercise Conference in March, April, or May 2024. The two-day event is to be held in Springfield, Illinois or within a 20-mile radius, and the venue must accommodate up to 300 attendees. The vendor is required to provide a general session room, secure storage, technical AV support, wireless internet, registration and vendor areas, and accessible parking. Catering services including breakfast, lunch, and snacks for all attendees are also mandated. Vendors must meet four mandatory qualifications related to facility location and availability, drop-off and storage space, audio-visual requirements, and food and beverage services. Quotes must be submitted as an all-inclusive price with an itemized breakdown of costs, and the quote must be valid for 90 days from the date of submission.

The RFQ does not specify any set-aside designations or restrictions on the types of organizations that can respond. The incumbent vendor or current contractor is not identified, and the award value or budget range is not provided. The Standard Terms and Conditions for the State of Illinois Chief Procurement Office General Services apply to this contract opportunity, covering payment terms, assignment and subcontracting, audit and record-keeping, performance standards, confidentiality, liability and insurance, and termination procedures.