Addendum No. 03 Holly River State Park Cabin HVAC Improvemen

The West Virginia Division of Natural Resources issued a Request for Quotation (RFQ) designated ARFQ DNR19*78 for HVAC improvements to nine legacy cabins at Holly River State Park located in Hacker Valley, Webster County, West Virginia. This fixed-amount agency contract procurement seeks the installation of 24k BTU cooling and heating wall-mounted air conditioning systems, specifically Fujitsu 24RLXFW units with 18.0 SEER rating and basepan heater, with acceptable equivalent alternatives from manufacturers including Daikin, Toshiba, Mitsubishi, Carrier, and Lennox. The scope of work includes provision and installation of outdoor and indoor units, refrigerant line sets, condensate drains, power disconnects, all necessary installation materials, mounting on exterior walls 14 to 24 inches off ground, power extension from existing electrical panels via licensed electricians, condensate routing through crawl spaces to underground exterior drains, and a seven-year parts and seven-year compressor warranty. The project includes a non-mandatory pre-bid meeting held on December 20, 2018, at 3:00 p.m. EST at Holly River State Park, with a technical question deadline of January 2, 2019, at 9:00 a.m. EST. Three addenda were issued to clarify specifications and requirements, with the final solicitation closing on January 24, 2019, at 1:30 p.m. EST. Qualified contractors must possess a valid West Virginia Contractor's License, demonstrate a minimum of three previously completed similar projects through references, maintain commercial general liability insurance of at least $1,000,000, carry builders risk insurance equal to 100 percent of contract value, submit a signed drug-free workplace affidavit, and provide a purchasing affidavit confirming no outstanding monetary obligations to the state. The contract anticipates 180-day completion from notice to proceed with one year of maintenance and warranty services, and pricing must remain firm for the life of the agreement.

The solicitation documents do not identify specific set-aside designations or restrictions limiting participation to particular types of organizations or disadvantaged enterprises, indicating this is a competitive procurement open to qualified vendors meeting the stated requirements. The apparent successful bidder must provide a five percent bid bond of the total bid amount, a 100 percent performance bond of contract value, and a 100 percent labor and material payment bond prior to award. No incumbent vendor or current contractor information is provided in the available documents. Contractors are required to acknowledge receipt of all addenda in their bid submissions to avoid disqualification, and the specifications indicate coordination with the park superintendent regarding placement of indoor and outdoor units and any modifications to crawlspace access. On-site lodging is available at no charge for contractors under a tenant contract, with daily availability through April 1 and weekdays-only availability through May 23. The specific budget or award value is not disclosed in the published solicitation documents, as the contract is structured with unit pricing and total price requirements to be determined through competitive bidding. Payment will be made only after delivery and acceptance of goods and services, submitted in arrears, with vendors required to accept payment via electronic funds transfer or purchasing card.