Addendum No 02 Holly River State Park Cabin HVAC Improvement.pdf
PDF 2 MB Posted
- Solicitation number
- ARFQ 0310 DNR1900000078 4
- Issued by
- Wayne County, West Virginia
About this file
This is Addendum No. 02 to a Request for Quotation issued by the State of West Virginia Division of Natural Resources for HVAC improvements at Holly River State Park cabins. The solicitation, designated ARFQ DNR19*78, seeks heating system construction services with a single line item for commodity code 72151206. A non-mandatory pre-bid meeting was held on December 20, 2018 at 3:00 p.m. EST, with a technical question deadline of January 2, 2019 at 9:00 a.m. EST. Responses were due by January 22, 2019 at 1:30 p.m. EST. The work is to be performed at Holly River State Park located at 680 State Park Road, Hacker Valley, West Virginia 26222. All bids should be submitted to the Division of Natural Resources Property & Procurement Office at 324 4th Avenue South, Charleston, West Virginia 25303-1228.
This addendum publishes technical questions and vendor responses addressing project specifications and requirements. Key clarifications include that thermostats must be wall-mounted or integrated into indoor units, with one centrally-located indoor head per cabin; the specified HVAC units provide heat down to 5 degrees outdoor temperature and require no supplemental backup heating. Refrigerant and condensation lines must be covered or hidden to preserve cabin aesthetics, and condensate drain lines must terminate at least 6 feet from cabins without connection to other drainage systems due to potential heavy metal contamination. Contractors must obtain superintendent approval for indoor and outdoor unit placement before installation and consult with the superintendent before enlarging crawlspace access doors or openings. On-site lodging is available at no charge for contractors under a tenant contract, with availability through April 1 daily, then weekdays only through May 23. All contractors must acknowledge receipt of addenda to avoid bid disqualification.
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Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 1Jan 07, 2019 DNR1900000078
PhaseVersionSolicitation NoSolicitation ClosesDate Issued
Procurement Folder :
Document Description :
Procurement Type :
State of West Virginia Request For Quotation
Construction
524706
Addendum No. 02 Holly River State Park Cabin HVAC Improvemen
Agency Contract - Fixed Amt
2019-01-08 2019-01-22 13:30:00
ARFQ 0310 3 DraftDNR1900000078
SUBMIT RESPONSES TO: VENDOR
Vendor Name, Address and Telephone
BID RESPONSE
DIVISION OF NATURAL RESOURCES
PROPERTY & PROCUREMENT OFFICE
324 4TH AVE
SOUTH CHARLESTON WV 25303-1228
US
All offers subject to all terms and conditions contained in this solicitation DATEFEIN #Signature X
FOR INFORMATION CONTACT THE
Angela W Negley
(304) 558-3397 angela.w.negley@wv.gov
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 2Jan 07, 2019 DNR1900000078
ADDITIONAL INFORMATION:
Addendum No.02 is issued to publish and distribute the attached information to the Vendor Community.
INVOICE TO SHIP TO
SUPERINTENDENT
DIVISION OF NATURAL RESOURCES
HOLLY RIVER STATE PARK
680 STATE PARK RD
HACKER VALLEY WV26222-8470
US
SUPERINTENDENT
DIVISION OF NATURAL RESOURCES
HOLLY RIVER STATE PARK
680 STATE PARK RD
HACKER VALLEY WV 26222
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 1 Heating System Construction Service
Commodity Code Manufacturer SpecificationModel #
Extended Description
72151206
Heating System Construction Service
SCHEDULE OF EVENTS
Event DateEventLine
1 Non-Mandatory Pre-Bid at 3:00 p.m., EST
2018-12-20
2 Technical Question Deadline 9:00
A.M.EST
2019-01-02
SOLICITATION NUMBER: ARFQ DNR19*78
Holly River State Park Cabin HVAC Improvements Addendum Number: No. 02
The purpose of this addendum is to modify the solicitation identified as ("Solicitation") to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ X ] Attachment of vendor questions and responses
[ X ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Addendum issued to publish and distribute the attached documentation to the vendor community.
1. Addendum issued to publish technical questions and agency responses.
2. Publish pre-bid sign-in sheet.
NO OTHER CHANGES.
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
DNR_07042017
West Virginia Division of Natural Resources – Parks and Recreation Section Holly River State Park – Cabin HVAC Improvements
Technical Questions – ARFQ DNR19*78
Question 1: Contractors asked that we add the lodging/accommodations in addendum.
Answer 1: Accommodations will be available on site for paid contractors only at no charge. A tenant contract will need to be signed by occupants; Persons staying at park are subject to all park rules and regulations. We will provide the tenant contract. Lodging will be available any day of the week for the contractor from the beginning of the contract date to April 1; Lodging will be available for the contractor starting weekdays from April 1 to Thursday, May 23; No lodging will be available following May 23rd. Incidentals, damages, smoking clean-up, deep cleaning due to excessive soiling, and/or any other ancillary charges shall be the responsibility of the Contractor. Contractor will be billed for any damages and will be required to pay this fee directly to the park. Also, all lodging will be subject to availability.
Question 2: Is the thermostat to be a remote control or wall mounted?
Answer 2: The thermostat should be wall mounted or part of the inside unit itself.
Question 3: How many heads in each cabin?
Answer 3: Each cabin should have only one head (inside unit) that is centrally located to cool the entire cabin.
Question 4: Do these units require back up heat?
Answer 4: The heat that is generated from the type of unit specified is the only heat that will be required. The unit specified produces heat to 5 degrees (outdoor temperature)
Question 5: Do refrigerant and condensation lines need to be covered?
Answer 5: Refrigerant and condensation lines do need to be covered or hidden as much as possible to maintain the beauty of the cabin.
Question 6: Due to the drain lines needing to end at least 6 feet away from cabin, can we tie into other drains (i.e. toilet, sink, etc.).
Answer 6: No. The condensate line may contain heavy metals which can influence the sewage effluent.
Question 7: When we decide where the best location is for the indoor and outdoor unit, do we need approval before placing in each cabin?
Answer 7: Once you have decided the best location for the inside and outside units, it is expected that you would advise the park superintendent or maintenance supervisor before proceeding.
Question 8: If the access to the crawlspace (door and under cabin) are not large enough to work, is the contractor able to enlarge the opening(s)?
Answer 8: Before making any changes to the crawlspace, door or space, you must consult with the superintendent to ensure that the structure of the cabin is not jeopardized. Also, if changing the size of the entry, you must also make a new door that is secure and matches the outside of the cabin.
20171020v
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 2 [ ] Addendum No. 3 [ ] Addendum No. 4 [ ] Addendum No. 5
[ ] Addendum No. 6 [ ] Addendum No. 7 [ ] Addendum No. 8 [ ] Addendum No. 9 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.
I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
ARFQ DNR19*078
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