Addendum #3 OSR Buffalo Coal (C1)

The West Virginia Department of Environmental Protection (WVDEP), Office of Special Reclamation, is procuring construction and reclamation services for the Buffalo Coal (C1) AMD Treatment Facility project located in Grant and Tucker Counties, West Virginia, near the Mount Storm Power Plant. This Agency Request for Quote (ARFQ DEP2200000011) encompasses a comprehensive acid mine drainage treatment facility construction project with seventy-two line items including mobilization and demobilization, site preparation, excavation of 38,420 cubic yards of unclassified material, access road construction utilizing 7,500 tons of materials, installation of approximately 36,000 linear feet of HDPE and PVC piping (ranging from 2-inch to 12-inch diameters), construction of 3,880 linear feet of open limestone channels, manhole construction (36 units), pump stations, water and septic systems, treatment equipment including clarifiers and lime silos, a pre-engineered steel building with foundation, electrical systems, and fiber optic cable installation (51,000 linear feet), plus revegetation across 13 acres and comprehensive erosion control measures. A mandatory pre-bid meeting was held on August 24, 2021, at 10:00 AM EST at the project site, with technical questions due by September 7, 2021, at 5:00 PM EST. The original solicitation closing date of September 28, 2021, was extended to October 7, 2021, at 10:30 AM through Addendum #1, with Addendum #2 and Addendum #3 providing questions and answers, specification clarifications, revised plan sheets, and revised bid schedules. Bidders must submit all bids electronically through the wvOASIS Vendor Self Service portal, hold a valid West Virginia contractor's license, provide a five percent bid bond, and acknowledge receipt of all addenda. Pricing must be submitted on a unit price basis for items with stated quantities and lump sum basis for specialized installations, with mobilization and demobilization, construction layout, and quality control each capped at a maximum of one percent of the total bid, site preparation capped at two percent, and administration capped at three percent. The engineer's estimate for the project is $10.368 million, with liquidated damages established at $1,000 per working day for failure to meet the contract completion date, and the eighteen-month contract period commences upon issuance of the Notice to Proceed.

There are no specific set-aside designations or disadvantaged enterprise restrictions identified in the solicitation materials. Bidders must meet standard West Virginia procurement requirements, including submission of a notarized drug-free workplace affidavit, a Procurement Affidavit certifying absence of default on state monetary obligations and workers' compensation compliance, performance and labor/materials surety bonds equal to 100 percent of the contract price for contracts of $25,000 or more, and disclosure of interested parties to the contract prior to award using the form prescribed by the WV Ethics Commission. Bidders must also maintain commercial general liability insurance of at least $2,000,000 per occurrence and workers' compensation insurance as prescribed by state law. No incumbent contractors are identified in the solicitation materials. The project requires integration with existing Dominion Energy infrastructure, as site access is controlled by Dominion Energy, which provides guard services and electric power to site facilities through individual meters at lift stations; the contractor must arrange security clearances through Dominion Energy and coordinate road access through Dominion property. The project budget is estimated at $10.368 million, and contract award will be made to the lowest qualified responsible bidder within 45 calendar days of bid closing, with invoicing directed to the State of West Virginia Environmental Protection Office of Special Reclamation at 47 School Street, Suite 301, Philippi, West Virginia.