Addendum #3: Bid Clarification-Polymer Signboard

The State of West Virginia Department of Administration Purchasing Division, on behalf of the Division of Natural Resources, issued a Competitive Request for Quotation (CRFQ 0310 DNR1500000022) for the procurement of engravable polymer signboards through a Central Master Agreement. The solicitation encompasses twelve line items totaling 267 sheets of 4' x 8' engravable polymer signboards in three thickness options (3/4", 1/2", and 1/4") with various color configurations, including brown/yellow/brown (120 sheets), custom Cape Cod red/yellow (100 sheets), green/white/green (20 sheets), brown/tan/brown (20 sheets), brown/white/brown (5 sheets), black/white/black (5 sheets), red/white/red (10 sheets), and blue/white/blue (10 sheets). The original solicitation closed on September 18, 2014, at 1:30 p.m., but Addendum #3 established a revised closing date of October 2, 2014, at 1:30 p.m. All deliverables must be shipped to the Carnifex Ferry Sign Shop located at 1194 Carnifex Ferry Road, Summersville, West Virginia 26651-4911, with vendors required to include all shipping fees within their per-sheet unit pricing. Minimum order quantities per line item range from 2 to 30 sheets, and vendors must base their pricing calculations on these specified minimums. Sealed quotations must be submitted to the Bid Clerk at the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305, with inquiries directed to buyer Dean Wingerd at (304) 558-0468 or dean.c.wingerd@bv.gov. The solicitation requires submission of a Purchasing Affidavit, which serves as a certification document confirming vendor compliance with state procurement requirements, eligibility, financial stability, and adherence to applicable state and local regulations.

The solicitation documents indicate that minority and women-owned business enterprise (MWBE) participation requirements, vendor preference considerations, and compliance documentation are applicable to this procurement, as evidenced by the inclusion of a Vendor Preference Certificate and Purchasing Affidavit among the required submission materials. All responsive proposals must acknowledge receipt of all addendums, including Addendum #1, Addendum #2, and Addendum #3 regarding bid clarification, and must comply with the Instructions to Bidder and Terms & Conditions document, which establishes insurance requirements, performance standards, indemnification obligations, and regulatory compliance expectations. The solicitation documents do not specify an incumbent contractor or identify existing contract holders for this commodity. No specific award value or budget range is provided in the available solicitation materials, though the Central Master Agreement structure allows for ongoing procurement of polymer signboard materials as needed by the Division of Natural Resources. Vendors should carefully review all technical specifications and contractual terms to ensure their proposals are compliant and eligible for evaluation under the state's procurement requirements.