Addendum #2 Preston RailTrail Railroad Tie Reclam. Proj.

The West Virginia Department of Environmental Protection (DEP), on behalf of the Pollution Prevention and Open Dump Program (PPOD) in Pleasants County, issued Request for Quotation (RFQ) ARFQ DEP2000000051 for the Preston Rail Trail Railroad Tie Reclamation Project near Tunnelton, West Virginia. This construction procurement seeks qualified vendors to remediate and reclaim approximately 8,500 railroad ties removed from piles along an old railroad grade, transporting them directly to an approved disposal facility (Meadowfill Landfill in Bridgeport, West Virginia) within a 90-day performance period following issuance of a Notice to Proceed. The scope of work encompasses multiple line items including mobilization and demobilization (one lump sum unit), laborer services (300 hours), small excavator rental (5 days, minimum 6,000 lbs), large excavator rental (5 days, minimum 30,000 lbs), tractor/skid steer loader rental (5 days), large truck transportation with a minimum combined truck and trailer volume of 30 cubic yards (charged per direct mile for 1,344 miles including return trips), and land reclamation services (217,000 square feet). All vendors must possess valid West Virginia contractor licenses, maintain commercial general liability insurance with minimum limits of $2,000,000 per occurrence and aggregate plus $1,000,000 workers' compensation coverage, provide equipment operators holding valid commercial driver's licenses and DOT physicals, submit a 5 percent bid bond, and acknowledge receipt of all addenda to avoid disqualification. The mandatory pre-bid meeting was held on January 30, 2020, at 10:00 AM on-site near Kingwood; the technical question deadline was February 6, 2020, at 5:00 PM; and bids closed on February 18, 2020, at 10:30 AM with electronic submission required through the wvOASIS Vendor Self Service Portal. All bids must include unit pricing for each line item, a signed and notarized drug-free workplace affidavit, a procurement affidavit confirming no outstanding monetary obligations to the state or its subdivisions, and final invoices submitted within 30 days of project completion with all disposal weigh tickets and the mandatory Reclamation Stat Sheet.

No set-aside designations for disadvantaged enterprises or restrictions limiting vendor eligibility based on organizational type are specified in the solicitation documents. No incumbent vendor, current contractor, or existing infrastructure requiring integration is identified. Vendors responding to this procurement must confirm they are not in default on any monetary obligation owed to West Virginia or its political subdivisions, including payroll taxes, property taxes, sales and use taxes, or other fines and fees, with limited exceptions for contested matters or compliant payment plans. For contracts valued at $100,000 or greater, vendors must disclose all interested parties including subcontractors and persons with ownership interests of 25 percent or greater using forms prescribed by the West Virginia Ethics Commission. For contracts valued at $25,000 or more, contractors must execute performance and labor/materials surety bonds equal to 100 percent of the original contract price. Liquidated damages are assessed at $1,000 per working day for delays beyond the contract completion date unless excusable delays warrant time extensions. No specific contract award value or total budget range is identified in the solicitation documents; pricing is established through unit-price bidding on a per-item basis, with the Department reserving the right to award to the lowest qualified responsible bidder within 30 calendar days of bid closing, contingent upon legislative appropriation of funds.