Addendum 1.pdf

AGENCY SOLICITATION NUMBER – ARFQ ______________

Addendum Number: ____

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specification of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

This Addendum issued to publish and distribute the attached documentation to the vendor community.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Preston Rail Trail Railroad Tie Reclamation Project

ARFQ DEP20*051

Modification to the Specifications

1. Modify section 3.1 to read as follows:

The Vendor shall provide all services to properly clean up the waste railroad ties at the location described above. All railroad ties (Approximately 8,500 railroad ties) within the prescribed boundaries will be removed from the site and hauled directly to an approved disposal facility. The ties are in piles along the old railroad grade. This contract does not include any excavation of ties. No earth shall be removed prior to approval of the project manager. Only vegetation which directly affects the project will be removed. Waste disposal fees are not part of this contract and will be paid by the DEP.

2. Modify section 3.1.3.1.4 to read as follows:

This item shall include a truck and trailer with a combined volume of 107 cubic yards and greater, driver, fuel, and all associated operating costs. To be charged per direct mile from the project site to approved facility. If multiple trips are required, it shall include direct return mileage from the disposal facility back to the project site

3. Modify section 3.1.4.2 to read as follows:

All Waste from this must be taken to Meadowfill Landfill, located in Bridgeport WV.

This is an 82 miles round trip from the site and the Landfill is open Monday thru Friday 7am to 4pm. The vendor shall include all disposal weigh tickets with the final invoice, upon completion of the project.

Preston Rail Trail Railroad Tie Reclamation Project

ARFQ DEP20*051

Questions and Answers

Q1). 181 cubic yards is too large for the combined column of the truck and trailer. Can this amount be smaller?

A1). Yes, please see the attached modification to the specifications for details.

Q2). Does the vendor need to segregate the metal?

A2). The contractor does not have to segregate metal.

Q3). Can disposal cost be paid by DEP?

A3). Yes, please see the attached modification to the specifications for details.

Q4). Is there a minimum tonnage per load?

A4). No, there is not a minimum tonnage per load.

Q5). Are all of the railroad ties 9’ long?

A5). No, switch and siding ties are longer, but most of the ties will be 9’.

Q6). Can the DEP change mileage to tonnage?

A6). No, the billable line item will be mileage.

Q7). What is the timeframe for project?

A7). The project must be completed 30 days from issuance of the purchase order.

Q8). Can the vendor keep the ties?

A8). No, per section 3.1 of the specifications, all railroad ties (Approximately 8,500 railroad ties) within the prescribed boundaries will be removed from the site and hauled directly to an approved disposal facility.

Q9). Will there be an addendum to reflect the questions?

A9). Yes

Q10). Are you paying by the unit price based on the numbers provided?

A10). Yes, we are paying unit price based on actual work performed.

Q11). Solicitation DEP2000000051 has a listing for 3 styles of equipment, small excavator, large excavator, and skidsteer/tractor. Do I need to insert a price for each item, or do I bid only the equipment that I believe will be needed?

A11). A bid is required for all line items. If you are not charging for a piece of equipment, you would enter a $0 bid.