Technical Specifications - ARFQ DEP2000000051.pdf
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- Solicitation number
- ARFQ 0313 DEP2000000051 3
- Issued by
- Pleasants County, Tioga CDP, West Virginia
About this file
This is a Technical Specifications document for a Request for Quotation (RFQ) issued by the West Virginia Department of Environmental Protection (WVDEP) for the Preston Rail Trail Railroad Tie Reclamation Project. The project involves the remediation and reclamation of approximately 8,500 railroad ties removed from the Preston County Rail Trail near Tunnelton, West Virginia. The primary service requested is the cleanup, removal, and disposal of all railroad ties at the site, with ties located in piles along the old railroad grade. A mandatory pre-bid meeting will be held on site with directions provided from Kingwood via Route 26 South and County Route 59. The contract requires vendors to transport all railroad ties directly to an approved disposal facility that is properly permitted and in compliance with state regulatory requirements, subject to WVDEP approval prior to disposal. No contract term, renewal options, or specific response deadline is identified in this specifications document.
Pricing terms require vendors to submit bids on a line-item basis including lump sum mobilization and demobilization costs, hourly rates for laborers covering travel and per diem, daily equipment rental rates for small excavators (minimum 6,000 lbs), large excavators (minimum 30,000 lbs), tractors/skid steer loaders, and large trucks (minimum 181 cubic yard capacity) charged per direct mile to the disposal facility. The bid must include all waste disposal fees and reclamation costs for disturbed vegetated areas at a per-square-foot rate. Vendors are responsible for all travel costs and mileage, which may be included in flat fees or hourly rates. Final invoices must be submitted within 30 days of project completion and must include project name, performance dates, disposal tickets for railroad ties, and a mandatory Reclamation Stat Sheet supplied by the agency. All equipment operators must hold valid commercial driver's licenses and DOT physicals, and all equipment is subject to WVDEP inspection and approval prior to and during the contract period.
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Text version
REQUEST FOR QUOTATION
Preston Rail Trail Railroad Tie Reclamation Project
Revised 12/12/2017
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Department of Environmental Protection is soliciting bids on behalf the Pollution Prevention and Open Dump Program (PPOD) for the remediation and reclamation of railroad ties removed from the Preston County Rail Trail and are located near Tunnelton, West Virginia (Attachment A).
PRE-BID MEETING
A mandatory pre-bid meeting will be held on site.
Directions:
From Kingwood Take Route 26 South 9.4 miles to County Route 59. Turn left on Route 59 travel 1 mile on route 59 then turn left on to location.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.
Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 “Contract Services” means the remediation and reclamation of railroad ties removed from the Preston County Rail Trail and are located near Tunnelton, West Virginia, as more fully described in these specifications.
2.2 “Pricing Page” means the pages, contained wvOASIS or attached hereto as Exhibit A, upon which Vendor should list its proposed price for the Contract Services.
2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the West Virginia Department of Environmental Protection.
2.4 “Desired Service” or “Desired Services” means the list of items identified in Section four (4) of this solicitation.
2.5 “REAP” means the means Rehabilitation Environmental Action Plan.
2.6 “RFQ” means the official request for quotation published by the Department of Environmental Protection
2.7 “PPOD” means the means Pollution Prevention Open Dump program.
2.8 “The State” means the State of West Virginia.
Revised 12/12/2017
2.9 “WVDEP” means the West Virginia Department of Environmental Protection.
2.10 “Completed Project” means a project where all work listed on the work directive has been completed, approved by the project manager, and all reports pertaining to the project have been submitted and recorded.
2.11 “Approved Disposal Facility” means a disposal facility that is permitted and in compliance with their state regulatory requirements.
3. MANDATORY REQUIREMENTS:
3.1 Mandatory Contract Services Requirements and Deliverables: The Vendor shall provide all services to properly clean up the waste railroad ties at the location described above. All Railroad Ties (Approximately 8,500 railroad ties) within the prescribed boundaries will be removed from the site and hauled directly to an approved disposal facility. The vendor will choose a facility, which is properly permitted and in compliance but must receive WVDEP approval for the facility, prior to disposal of the ties. The Ties are in piles along the old railroad grade. This contract does not include any excavation of ties. No earth shall be removed prior to approval of the project manager. Only vegetation which directly affects the project will be removed. Waste disposal fees must be included as part of the vender bid.
Desired Services must meet or exceed the mandatory requirements as shown below.
3.1.1 Mobilization and demobilization
3.1.1.1 This item shall include all transportation cost of equipment to and from site. This item shall be a lump sum price. (This item does not include transportation of solid waste, waste railroad ties, and metal/appliances to disposal/recycling facility.)
3.1.2 Laborer
3.1.2.1 This person shall do physical tasks such as handling railroad ties.
Rate is to include travel, lodging (if necessary), and per diem (Per hour basis).
Revised 12/12/2017
3.1.3 Equipment
3.1.3.1 Vendor must provide an operator for all equipment used.
3.1.3.2 All commercial drivers must have a commercial driver's license (CDL) and valid DOT physical. Proof of each may be requested prior to award or at any other time during the life of the contract
3.1.3.3 Prior to commencement of work, the Vendor's equipment may be inspected by and subject to the approval of the WVDEP. WVDEP also reserves the right to inspect the equipment at any time after it is delivered to the site. If WVDEP deems the equipment delivered to the site to be unsatisfactory, or if WVDEP determines the equipment to be unsatisfactory in a subsequent inspection, the Vendor shall immediately remove the equipment from the site and obtain replacement equipment that is satisfactory to WVDEP. Frequent breakdowns of the equipment may be cause for finding the equipment unsatisfactory.
The following is a list of equipment that may be used for this reclamation site.
3.1.3.3.1 Excavator, Small
This item shall include a small excavator weighing no less than 6,000 lbs. (Cat 302 or equivalent or larger), fuel, operator and all associated operating costs (Per day).
3.1.3.1.2 Excavator, Large
This item shall include a large excavator weighing no less than 30,000 lbs. (Cat 311f or equivalent or larger), fuel, operator and all associated operating costs (Per day).
3.1.3.1.3 Tractor/Skid Steer Loader
This item shall include loader, fuel, operator and all associated operating costs (Per day).
Revised 12/12/2017
3.1.3.1.4 Large Truck
This item shall include a truck and trailer with a combined volume of 181 cubic yards or larger, driver, fuel, and all associated operating costs. To be charged per direct mile from the project site to approved facility.
If multiple trips are required, it shall include direct return mileage from the disposal facility back to the project site.
3.1.4 Reclaim Disturbed Areas
3.1.4.1 This item shall include all material, equipment, and all other ancillary equipment necessary to regrade, fertilize, lime, mulch and seed disturbed vegetated areas as instructed by Project Manager (Per square foot).
3.1.4.2 All Waste from this must be taken to an approved permitted facility operating in full compliance with environmental requirements. The vender shall include all disposal weigh tickets with the final invoice upon completion of the project.
4. INVOICING:
4.1 Invoice shall show labor and other expenses incurred during completion of the project. Invoice shall not exceed the amount approved in the contract. The Vendor shall submit an invoice within 30 days after the completion of work.
Invoice must include the following with backup documentation:
4.1.1 Project Name
4.1.2 Performance period (beginning and ending date work was performed)
4.1.3 Disposal tickets for railroad ties
4.1.4 Reclamation stat sheet
Revised 12/12/2017
4.2 The vender shall submit the mandatory Reclamation Stat Sheet supplied by the agency (Attachment B). An invoice submitted without the supporting documents mentioned in 5.2., will be returned to the vendor to be corrected.
5. TRAVEL:
Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on Vendor’s bid, but such costs will not be paid by the Agency separately
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