ARFQ DEP2000000051 - Addendum 2.pdf
PDF 1 MB Posted
- Solicitation number
- ARFQ 0313 DEP2000000051 3
- Issued by
- Pleasants County, Tioga CDP, West Virginia
About this file
This is Addendum #2 to a request for quote (RFQ) issued by the West Virginia Department of Environmental Protection (WVDEP) for the Preston Rail Trail Railroad Tie Reclamation Project (ARFQ DEP2000000051). The addendum addresses vendor questions regarding hauling specifications and project timeline. The primary service requested involves the transportation of reclaimed railroad ties from the project site to an approved disposal facility. In response to competitive bidding concerns, the specification for hauling equipment was modified to require a truck and trailer combination with a minimum capacity of 30 cubic yards or greater, with charges assessed per direct mile from the project site to the disposal facility and return mileage included if multiple trips are necessary. The project will commence following issuance of a Notice to Proceed as a change order after contract award, with a 90-day performance period established for project completion.
The addendum clarifies that pricing shall not be structured as a flat fee but rather based on direct mileage charges using the specified minimum hauling capacity. The modification from the previously posted amendment regarding truck and trailer size addresses concerns that larger 107-cubic-yard trailers would exceed state weight limits on roads and eliminate competitive bidding opportunities. Vendors are required to acknowledge receipt of all addenda, including this second addendum, and submit the acknowledgment with their bid to avoid potential disqualification. All other provisions of the original solicitation and Addendum #1 remain in full force and effect unless modified by this addendum.
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Text version
AGENCY SOLICITATION NUMBER – ARFQ ______________
Addendum Number: ____
The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specification of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
This Addendum issued to publish and distribute the attached documentation to the vendor community.
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Preston Rail Trail Railroad Tie Reclamation Project
ARFQ DEP20*051
Addendum #2
Vendor Question and Clarification
Q1. The amendment posted 2/07/2020 for truck and trailer size is too large for competitive bidding. A 30yrd up to 60yrd truck or truck/trailer combination would be a more valid size for bidding. The weight of the railroad ties will exceed the State weight limits for roads if you are trying to fill a 107yrd trailer. The change of tipping fees paid by WVDEP eliminates the need for any specific size hauling vehicle. Question, can we bid the hauling as a flat fee with no size requirement on truck or truck/trailer combination?
A1. No, flat fee will not be accepted. Modify section 3.1.3.1.4 to read as follows:
3.1.3.1.4 This item shall include a truck and trailer with a minimum capacity of 30 cubic yards and greater, driver, fuel and all associated operating costs. To be charged per direct mile from the project site to approved facility. If multiple trips are required, it shall include direct return mileage from the disposal facility back to the project site.
Clarification
To clarify/correct the information that was issued in Addendum #1, Question #7
Q7. What is the timeframe for the project?
A7. After the contract is awarded, in accordance with the DEP’s Standard Specifications a
Notice to Proceed will be issued as change order #1 that establishes the date for work on the project to commence and determines the date for project completion. There will be a 90-day performance period.
| AGENCY SOLICITATION NUMBER ARFQ: DEP2000000051 |
| Addendum Number: 2 |
| Check Box1: Off |
| Check Box2: Yes |
| Check Box3: Yes |
| Check Box4: Off |
| Check Box5: Yes |
| Check Box6: Off |
| Text7: 1. To answer vendor questions and modify specification 3.1.3.1.4 |
| Text8: 2. To clarify and correct answer for question #7 on previous Addendum. |
| Text9: |
File details come from the government source that posted it. Updated .