Addendum #2 North Electrical Open End

The West Virginia Department of Environmental Protection (WVDEP) issued Addendum #2 to Agency Request for Quotation (ARFQ) DEP2100000029 for North Electrical Open End maintenance and repair services covering twelve northern West Virginia counties including Barbour County. This open-end master service agreement solicitation seeks qualified vendors to provide electrical troubleshooting, maintenance, and repair services for environmental reclamation projects on an as-needed basis. The specific deliverables include labor services from four personnel classifications—Electrical Service Analysts, Master Service Electricians, Electrical Service Technicians, and Apprentices—with estimated quantities of 50, 50, 100, and 100 standard hours respectively and 10 holiday/weekend hours each; equipment rentals including bucket truck operations (50 estimated days) and fiber optic tools (50 estimated days); response fees for service calls (50 estimated calls); and parts procurement with pricing based on a multiplier applied to an estimated $50,000 cost base. Required qualifications include a current West Virginia Electrical Contractor License, full-time employment of personnel at all four classification levels, a Statement of Good Standing from the West Virginia State Tax Department, and certification as a Rockwell Automation Recognized System Integrator to ensure system compatibility and access to 24/7 manufacturer technical support. Vendors must maintain continuous 24-hour emergency telephone service seven days per week, respond to service calls within two hours by phone or in person, and arrive on-site within four hours of notification. The mandatory pre-bid meeting was held on December 15, 2020, at 10:00 AM EST at the ERP Environmental Fund Facility in Fairmont, West Virginia; technical questions were due by January 4, 2021, at 5:00 PM EST; and bids closed on January 19, 2021, at 10:30 AM EST. Contract award will be based on the lowest overall total cost meeting all specifications, with pricing submitted for hourly labor rates, daily equipment rental rates, per-call service fees, and parts markup multipliers.

No specific set-aside designations or restrictions limiting bidder eligibility based on business classification, disadvantaged enterprise status, or organizational type are documented in the solicitation materials. All vendors must submit a signed and notarized Procurement Affidavit affirming they are not in default on monetary obligations owed to West Virginia or its political subdivisions, with certain exceptions for contested assessments or approved payment plans. For this construction contract valued over $100,000, vendors are required to submit a signed and notarized drug-free workplace affidavit and implement a written drug-free workplace policy compliant with West Virginia Code 21-1D-5, along with a certified annual drug-free workplace report or report upon project completion. Additionally, vendors must submit a disclosure of interested parties on the form prescribed by the West Virginia Ethics Commission prior to contract award and provide a bid bond equal to five percent of the total bid amount. The contract has an initial term of one calendar year with renewal options for up to three successive one-year periods upon mutual written consent and Attorney General approval, with a maximum total contract value capped at $500,000 for the entire contract term including all renewals and individual work directives not exceeding $25,000. Vendors must maintain commercial general liability insurance of at least $1,000,000 per occurrence and Workers' Compensation and Employers Liability Insurance as required by West Virginia law, with payment made in arrears only after delivery and acceptance of services upon submission of itemized invoices documenting hours worked, materials used, and wages paid.