Addendum #02 Peeltree Road Portals

The West Virginia Department of Environmental Protection (WVDEP) is soliciting bids through an Agency Request for Quote (ARFQ DEP2200000001) for construction and reclamation services at the Peeltree Road Portals project located in Barbour County, West Virginia. This Abandoned Mine Land (AML) reclamation project encompasses comprehensive site remediation including mobilization and demobilization, construction layout and surveying, quality control testing, site preparation with clearing and grubbing, gravel road rehabilitation (105 tons of stone), erosion and sediment control installation (170 linear feet of silt fence and 200 linear feet of straw wattles), stabilized construction entrance (50 tons), rock check dams (7 units), three drainage channels totaling 333 linear feet with riprap and vegetated components, splash pads (2 units), temporary HDPE pipe (60 linear feet), unclassified excavation and regrading, subsidence socks (4 units), mine seal installation for five portals including wet mine seals (2 units) and bat gate mine seals (3 units), HDPE bat gate components (80 linear feet of pipe and 4 gates), mine seal bulkhead stone (135 tons), SDR-35 conveyance pipe (25 linear feet), soda ash briquettes (10 bags of 50 pounds each), and revegetation of 0.5 acres. Mandatory pre-bid meetings were held on August 10, 2021, at 10:00 AM on-site, with technical questions due by August 19, 2021, at 5:00 PM, and bids closing on August 30, 2021, at 10:30 AM through the wvOASIS Vendor Self Service portal. The contractor must obtain all necessary permits including NPDES stormwater compliance, Water Quality Certification, burning permits, and stream activity permits, with project completion required within 45 days from the Notice to Proceed, and bids must be submitted electronically with mandatory acknowledgement of all addenda to avoid disqualification.

Bidders must meet specific eligibility requirements including registration in wvOASIS, submission of a valid West Virginia contractor's license number, a bid bond equal to 5 percent of the total bid amount, a notarized drug-free workplace affidavit (required for contracts valued at $100,000 or more), a DEP Procurement Affidavit certifying no outstanding debt to the state, and an Abandoned Mine Lands (AML) Contractor Information Form disclosing all company officers, directors, partners, and persons with 10 percent or greater ownership stakes. Bidders must also demonstrate non-debarment status at both federal and state levels, absence of outstanding environmental enforcement actions, and verification of workers' compensation and unemployment compensation compliance. The solicitation includes cost limitations capping mobilization and demobilization at 10 percent of the total bid, construction layout at 5 percent, quality control at 3 percent, site preparation at 10 percent, and administration at 5 percent. The Engineer's Estimate for the project is $108,794.00, with liquidated damages assessed at $1,000.00 per working day for work not substantially complete after the 45-day deadline (excluding approved time extensions and winter shutdowns). Performance and labor/materials surety bonds equal to 100 percent of the original contract price are required for contracts of $25,000 or more, and commercial general liability insurance with minimum limits of $2,000,000 per occurrence (or $1,000,000 for contracts under $25,000) is mandatory before contract execution.