DEP Construction Bid Submission Review Form ARFQ DEP2200000001 Peeltree Road Portals.pdf
PDF 266 KB Posted
- Attached to
- Addendum #02 Peeltree Road Portals
- Solicitation number
- ARFQ 0313 DEP2200000009 3
- Issued by
- Barbour County, West Virginia
About this file
This is a Construction Bid Submission Review Form created by the State of West Virginia Department of Environmental Protection (DEP) to provide guidance on bidding requirements for construction projects, specifically referencing ARFQ DEP2200000001 for Peeltree Road Portals. The document establishes mandatory requirements that bidders must comply with to avoid immediate disqualification, including attendance at mandatory pre-bid meetings, signature of required bidder instruction pages, submission of valid bid bonds, acknowledgment of addenda where stipulated as mandatory, timely bid submission prior to closing dates, and verification of non-debarment status at both federal and state levels. Additionally, bidders must demonstrate the absence of outstanding environmental enforcement actions and unresolved DEP vendor complaints. The form emphasizes that all potential bidders must thoroughly review the complete request for quotation and all associated bid documents to identify specific project requirements and bidding procedures.
The form identifies additional conditions that may result in bid disqualification prior to contract award, including outstanding debt to the state or political subdivisions, workers' compensation or unemployment compensation delinquency, and failure to obtain required bonds and insurance. Bidders must supply a valid West Virginia contractor's license number and signed drug-free workplace affidavits either with their initial bid submission or within one business day of DEP request. Subcontractor listings must be provided within one business day of bid opening or upon DEP request. The document serves as an informational checklist intended to highlight common bidding problems but explicitly does not constitute a complete list of all requirements, which are detailed in the full bid documents.
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Text version
DEP Construction Bid Submission Review Form Created August 11, 2017
State of West Virginia
Department of Environmental Protection
Construction Bid Submission Review Form
This list has been provided for informational purposes only and is not to be construed as a complete list of request for quotation or bidding requirements for any individual construction project. This list does not and cannot include every item, mistake or oversight that could cause a contractor’s bid to be disqualified. Rather, this list is intended to draw attention to some of the most common problems that occur in the bidding process for construction projects. All potential bidders must read the request for quotation, all additional documents, and all instructions relating thereto (“Bid Documents”) in their entirety to identify the actual request for quotation and bidding requirements. Failure to read the Bid Documents in their entirety and comply with the stated requirements contained therein may result in bid disqualification.
Errors that shall be reason for immediate bid disqualification
1. Failure to attend a mandatory pre-bid meeting
2. Failure to sign the signature page on the Bidder’s Instructions
3. Failure to supply a valid bid bond
4. Failure to meet any mandatory requirement of the RFQ
5. Failure to acknowledge receipt of Addenda (only if stipulated as mandatory)
6. Failure to submit bid prior to the bid closing date and time
7. Federal debarment
8. State of West Virginia debarment or suspension
9. Outstanding environmental enforcement actions
10. Unresolved DEP vendor complaints
Errors that May Be Reason for Bid Disqualification Before Contract Award
1. Debt to the State or Political Subdivision (must be resolved prior to award)
2. Workers’ Compensation or Unemployment Compensation delinquency (must be resolved prior to award)
3. Failure to obtain required bonds and/or insurance
4. Failure to supply West Virginia contractor's license number with bid or within one day of DEP request to do so.
5.
Failure to supply a signed drug free workplace affidavit with bid or within one day of the DEP request to do so.
Failure to provide sub contractor listing within one business day of bid opening or one business day of request to do so by DEP
6.
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