Addendum 01 - SRIC Services - Preston & Monongalia Counties

The West Virginia Department of Transportation has issued a Request for Proposals (RFP) for Snow and Ice Removal Control (SRIC) Services targeting Preston and Monongalia Counties, with six distinct geographic service areas. This two-year pilot program seeks vendors to provide comprehensive winter road maintenance services, including snow removal for roadways and shoulders, material application, and procurement of de-icing materials such as sodium chloride, calcium chloride, and abrasives. Vendors must demonstrate significant operational capabilities, including having at least two prior similar projects, vehicle operators with minimum two years of experience, proper licensing, compliance with federal hours-of-service regulations, and a DOT-compliant drug testing program. The procurement will utilize a best-value selection method, with proposals evaluated on 70% technical criteria and 30% cost considerations. Technical evaluations will assess vendors' stockpile locations, fleet dispatching strategies, personnel training, and past project experience. The solicitation requires sealed, non-electronic bid submissions with separate technical and pricing envelopes, due by October 23, 2025, at 10:30 AM EST. Technical questions were due by October 9, 2025, and the contract term is one year with potential for up to three renewals.

While no specific set-aside designations were explicitly mentioned, the RFP indicates that multiple vendors may be awarded contracts across the six service areas. Each area covers between 22 and 27 miles of roadways, with a mix of Priority One and Priority Two routes. Vendors must be fully operational within 60 calendar days of contract award and provide their own materials, equipment, and labor. The contract includes a standby surcharge of $500 per truck and a seasonal mobilization component. While precise total contract value is not specified, the pricing structure suggests unit-based compensation with estimated quantities for snow removal miles ranging from approximately 6,286 to 8,190 miles. Vendors must bid on all contract items within their chosen service area and demonstrate the capability to maintain material stockpiles, dispatch fleet effectively, and meet stringent operational requirements. The procurement emphasizes a competitive bidding process designed to establish a robust winter road maintenance service network across the specified counties.