Final_ARFP_0803_DOT2600000001_2_WV_ARFP_FORM.PDF
PDF 739 KB Posted
- Solicitation number
- ARFP-0803-DOT2600000001-2
- Issued by
- Mingo County, West Virginia
About this file
This document is an Agency Request for Proposals (ARFP) issued by the West Virginia Division of Highways for snow removal and winter road maintenance services in Preston and Monongalia Counties. The solicitation (ARFP 0803, Version 2) covers multiple line items including snow removal services for roadways and shoulders, application of SRIC (Special Road Ice Control) materials, and procurement of winter treatment materials such as sodium chloride, calcium chloride, and abrasives. The solicitation was issued on October 16, 2025, with a bid closing deadline of October 23, 2025, at 10:30 AM EST. Vendors are required to submit sealed technical and pricing responses physically to the Procurement Division in Charleston, WV, with electronic submissions through wvOASIS expressly prohibited.
The solicitation includes eight specific line items with zero quantity placeholders, suggesting a unit price contract where actual quantities will be determined during the contract period. A standby surcharge of $500 per identified truck and a seasonal mobilization line item are also included. The technical question deadline was set for October 9, 2025, at 10 AM EST. Vendors must submit two separate sealed envelopes - one for pricing and one for technical responses - to be hand-delivered or mailed before the bid closing deadline. The contract appears to be structured as an Agency Master Agreement, likely for winter road maintenance services across multiple county locations within West Virginia's highway system.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Final_ARFP_0803_DOT2600000001_1_WV_ARFP_FORM.PDF | ||
| ARFP DOT2600000001 - ATT B Technical Response Form.docx | DOCX document | |
| ARFP DOT2600000001 - EXH 1 SRIC Areas.xlsx | XLSX spreadsheet | |
| ARFP DOT2600000001 - EXH 2 SRIC Area Maps.pdf | ||
| ARFP DOT2600000001 - ATT A Pricing Pages.xlsx | XLSX spreadsheet | |
| ARFP DOT2600000001 - EXH 3 SRIC Shift Run Log.xlsx | XLSX spreadsheet | |
| ARFP DOT2600000001.pdf | ||
| Addendum 01 - ARFP DOT2600000001.pdf |
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Text version
Date Printed: Oct 16, 2025 Page: 1 FORM ID: WV-PRC-ARFP-002 2020/05
State of West Virginia Agency Request for Proposals
Highways
Proc Folder: 1800730 Reason for Modification:
Doc Description: Addendum 01 - SRIC Services - Preston & Monongalia Counties Addendum 01
To attach responses to questions from vendors
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version Phase
2025-10-16 2025-10-23 10:30 ARFP 0803 DOT2600000001 2 Final
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Kristine E James 304-558-0408 kristy.e.james@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 16, 2025 Page: 2 FORM ID: WV-PRC-ARFP-002 2020/05
INVOICE TO SHIP TO
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
Line Comm Ln Desc Qty Unit of Measure Unit Price Total Price 1 Snow Removal Service - Roadway 0.00000 MILE
Comm Code Manufacturer Specification Model # 72102903
Extended Description:
Electronic responses through the wvOASIS system are not permitted for the RFP; Vendor must submit their bid prices sealed in an envelope and their technical responses sealed in a different envelope, and both envelopes need to be mailed, or hand delivered prior to the bid closing deadline. See RFP Section 2 for additional information.
INVOICE TO SHIP TO
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
Line Comm Ln Desc Qty Unit of Measure Unit Price Total Price 2 Snow Removal Service - Shoulder 0.00000 MILE
Comm Code Manufacturer Specification Model # 72102903
Extended Description:
Electronic responses through the wvOASIS system are not permitted for the RFP; Vendor must submit their bid prices sealed in an envelope and their technical responses sealed in a different envelope, and both envelopes need to be mailed, or hand delivered prior to the bid closing deadline. See RFP Section 2 for additional information.
Date Printed: Oct 16, 2025 Page: 3 FORM ID: WV-PRC-ARFP-002 2020/05
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
Line Comm Ln Desc Qty Unit of Measure Unit Price Total Price 3 Application of SRIC Materials 0.00000 MILE
Comm Code Manufacturer Specification Model # 72102903
Extended Description:
Electronic responses through the wvOASIS system are not permitted for the RFP; Vendor must submit their bid prices sealed in an envelope and their technical responses sealed in a different envelope, and both envelopes need to be mailed, or hand delivered prior to the bid closing deadline. See RFP Section 2 for additional information.
INVOICE TO SHIP TO
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
Line Comm Ln Desc Qty Unit of Measure Unit Price Total Price 4 Sodium Chloride 0.00000 TON
Comm Code Manufacturer Specification Model # 72102903
Extended Description:
Electronic responses through the wvOASIS system are not permitted for the RFP; Vendor must submit their bid prices sealed in an envelope and their technical responses sealed in a different envelope, and both envelopes need to be mailed, or hand delivered
Date Printed: Oct 16, 2025 Page: 4 FORM ID: WV-PRC-ARFP-002 2020/05
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
Line Comm Ln Desc Qty Unit of Measure Unit Price Total Price 5 Calcium Chloride 0.00000 LB
Comm Code Manufacturer Specification Model # 72102903
Extended Description:
Electronic responses through the wvOASIS system are not permitted for the RFP; Vendor must submit their bid prices sealed in an envelope and their technical responses sealed in a different envelope, and both envelopes need to be mailed, or hand delivered prior to the bid closing deadline. See RFP Section 2 for additional information.
INVOICE TO SHIP TO
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
Line Comm Ln Desc Qty Unit of Measure Unit Price Total Price 6 Abrasives 0.00000 TON
Comm Code Manufacturer Specification Model # 72102903
Extended Description:
Electronic responses through the wvOASIS system are not permitted for the RFP; Vendor must submit their bid prices sealed in an envelope and their technical responses sealed in a different envelope, and both envelopes need to be mailed, or hand delivered
Date Printed: Oct 16, 2025 Page: 5 FORM ID: WV-PRC-ARFP-002 2020/05
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
Line Comm Ln Desc Qty Unit of Measure Unit Price Total Price 7 Standby Surcharge - $500 Flat Rate, Per Ea.
Identified Truck
0.00000 EA
Comm Code Manufacturer Specification Model # 72102903
Extended Description:
Electronic responses through the wvOASIS system are not permitted for the RFP; Vendor must submit their bid prices sealed in an envelope and their technical responses sealed in a different envelope, and both envelopes need to be mailed, or hand delivered prior to the bid closing deadline. See RFP Section 2 for additional information.
INVOICE TO SHIP TO
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
Line Comm Ln Desc Qty Unit of Measure Unit Price Total Price 8 Seasonal Mobilization 0.00000 LS
Comm Code Manufacturer Specification Model # 72102903
Extended Description:
Electronic responses through the wvOASIS system are not permitted for the RFP; Vendor must submit their bid prices sealed in an envelope and their technical responses sealed in a different envelope, and both envelopes need to be mailed, or hand delivered prior to the bid closing deadline. See RFP Section 2 for additional information.
SCHEDULE OF EVENTS
Line Event Event Date
1 TECHNICAL QUESTION DEADLINE 10 AM EST 2025-10-09
Document Phase Document Description Page
DOT2600000001 Final Addendum 01 - SRIC Services - Preston & Monongalia Counties
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