Final_ARFP_0803_DOT2600000001_1_WV_ARFP_FORM.PDF
PDF 739 KB Posted
- Solicitation number
- ARFP-0803-DOT2600000001-2
- Issued by
- Mingo County, West Virginia
About this file
This document is a Request for Proposals (RFP) issued by the West Virginia Division of Highways for SRIC (Surface Retarding Ice Control) Services in Preston and Monongalia Counties. The solicitation seeks vendors to provide snow removal services for roadways and shoulders, application of SRIC materials, and various de-icing/road treatment materials including sodium chloride, calcium chloride, and abrasives. The RFP was issued on October 2, 2025, with technical questions due by October 9, 2025, and solicitation closing on October 23, 2025, at 10:30 AM EST. The procurement is for an agency master agreement with line items covering snow removal services, material applications, and associated standby and mobilization charges.
The RFP requires sealed, non-electronic bid submissions with separate envelopes for pricing and technical responses, to be mailed or hand-delivered to the Procurement Division in Charleston, WV. While the document lists various line items (snow removal, material applications, de-icing chemicals), no specific quantities or unit prices are populated, suggesting vendors will provide those details. The solicitation covers services for various agency locations within the specified counties, with a standby surcharge of $500 per identified truck and a seasonal mobilization component. The procurement method indicates this is a competitive bidding process for establishing a service contract for winter road maintenance services.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| ARFP DOT2600000001 - ATT B Technical Response Form.docx | DOCX document | |
| ARFP DOT2600000001 - EXH 1 SRIC Areas.xlsx | XLSX spreadsheet | |
| ARFP DOT2600000001 - EXH 2 SRIC Area Maps.pdf | ||
| ARFP DOT2600000001 - ATT A Pricing Pages.xlsx | XLSX spreadsheet | |
| ARFP DOT2600000001 - EXH 3 SRIC Shift Run Log.xlsx | XLSX spreadsheet | |
| ARFP DOT2600000001.pdf | ||
| Addendum 01 - ARFP DOT2600000001.pdf | ||
| Final_ARFP_0803_DOT2600000001_2_WV_ARFP_FORM.PDF |
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Text version
Date Printed: Oct 2, 2025 Page: 1 FORM ID: WV-PRC-ARFP-002 2020/05
State of West Virginia Agency Request for Proposals
Highways
Proc Folder: 1800730 Reason for Modification:
Doc Description: SRIC Services - Preston & Monongalia Counties
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version Phase
2025-10-02 2025-10-23 10:30 ARFP 0803 DOT2600000001 1 Final
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Kristine E James 304-558-0408 kristy.e.james@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 2, 2025 Page: 2 FORM ID: WV-PRC-ARFP-002 2020/05
INVOICE TO SHIP TO
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
Line Comm Ln Desc Qty Unit of Measure Unit Price Total Price 1 Snow Removal Service - Roadway 0.00000 MILE
Comm Code Manufacturer Specification Model # 72102903
Extended Description:
Electronic responses through the wvOASIS system are not permitted for the RFP; Vendor must submit their bid prices sealed in an envelope and their technical responses sealed in a different envelope, and both envelopes need to be mailed, or hand delivered prior to the bid closing deadline. See RFP Section 2 for additional information.
INVOICE TO SHIP TO
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
Line Comm Ln Desc Qty Unit of Measure Unit Price Total Price 2 Snow Removal Service - Shoulder 0.00000 MILE
Comm Code Manufacturer Specification Model # 72102903
Extended Description:
Electronic responses through the wvOASIS system are not permitted for the RFP; Vendor must submit their bid prices sealed in an envelope and their technical responses sealed in a different envelope, and both envelopes need to be mailed, or hand delivered prior to the bid closing deadline. See RFP Section 2 for additional information.
Date Printed: Oct 2, 2025 Page: 3 FORM ID: WV-PRC-ARFP-002 2020/05
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
Line Comm Ln Desc Qty Unit of Measure Unit Price Total Price 3 Application of SRIC Materials 0.00000 MILE
Comm Code Manufacturer Specification Model # 72102903
Extended Description:
Electronic responses through the wvOASIS system are not permitted for the RFP; Vendor must submit their bid prices sealed in an envelope and their technical responses sealed in a different envelope, and both envelopes need to be mailed, or hand delivered prior to the bid closing deadline. See RFP Section 2 for additional information.
INVOICE TO SHIP TO
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
Line Comm Ln Desc Qty Unit of Measure Unit Price Total Price 4 Sodium Chloride 0.00000 TON
Comm Code Manufacturer Specification Model # 72102903
Extended Description:
Electronic responses through the wvOASIS system are not permitted for the RFP; Vendor must submit their bid prices sealed in an envelope and their technical responses sealed in a different envelope, and both envelopes need to be mailed, or hand delivered
Date Printed: Oct 2, 2025 Page: 4 FORM ID: WV-PRC-ARFP-002 2020/05
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
Line Comm Ln Desc Qty Unit of Measure Unit Price Total Price 5 Calcium Chloride 0.00000 LB
Comm Code Manufacturer Specification Model # 72102903
Extended Description:
Electronic responses through the wvOASIS system are not permitted for the RFP; Vendor must submit their bid prices sealed in an envelope and their technical responses sealed in a different envelope, and both envelopes need to be mailed, or hand delivered prior to the bid closing deadline. See RFP Section 2 for additional information.
INVOICE TO SHIP TO
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
Line Comm Ln Desc Qty Unit of Measure Unit Price Total Price 6 Abrasives 0.00000 TON
Comm Code Manufacturer Specification Model # 72102903
Extended Description:
Electronic responses through the wvOASIS system are not permitted for the RFP; Vendor must submit their bid prices sealed in an envelope and their technical responses sealed in a different envelope, and both envelopes need to be mailed, or hand delivered
Date Printed: Oct 2, 2025 Page: 5 FORM ID: WV-PRC-ARFP-002 2020/05
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
Line Comm Ln Desc Qty Unit of Measure Unit Price Total Price 7 Standby Surcharge - $500 Flat Rate, Per Ea.
Identified Truck
0.00000 EA
Comm Code Manufacturer Specification Model # 72102903
Extended Description:
Electronic responses through the wvOASIS system are not permitted for the RFP; Vendor must submit their bid prices sealed in an envelope and their technical responses sealed in a different envelope, and both envelopes need to be mailed, or hand delivered prior to the bid closing deadline. See RFP Section 2 for additional information.
INVOICE TO SHIP TO
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
VARIOUS AGENCY LOCATIONS
AS INDICATED BY ORDER
No City WV 99999
US
Line Comm Ln Desc Qty Unit of Measure Unit Price Total Price 8 Seasonal Mobilization 0.00000 LS
Comm Code Manufacturer Specification Model # 72102903
Extended Description:
Electronic responses through the wvOASIS system are not permitted for the RFP; Vendor must submit their bid prices sealed in an envelope and their technical responses sealed in a different envelope, and both envelopes need to be mailed, or hand delivered prior to the bid closing deadline. See RFP Section 2 for additional information.
SCHEDULE OF EVENTS
Line Event Event Date
1 TECHNICAL QUESTION DEADLINE 10 AM EST 2025-10-09
Document Phase Document Description Page
DOT2600000001 Final SRIC Services - Preston & Monongalia Counties
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