ARFP DOT2600000001 - ATT B Technical Response Form.docx

REQUEST FOR PROPOSAL

West Virginia Department of Transportation RFP DOT26*1 SRIC Services - Preston and Monongalia Counties

ATTACHMENT B - RFP TECHNICAL RESPONSE FORM

IMPORTANT NOTE:

This Technical Proposal response cannot include any bid prices; doing so will disqualify the entire proposal. Submit Technical Response and supporting documentation in a sealed envelope by itself. Submit the Bid Prices (Attachment A) in a separate, sealed envelope, by itself.

FAILURE TO SUBMIT BID SEPARATELY WILL RESULT IN THE DISQUALIFICATION OF THE ENTIRE BID.

Vendor Name:

Vendor Instructions: Vendors may submit a Proposal Response Package as their response, ensuring that the entire contents of the questions on this form are responded to, responding with the details of each SRIVC area bid separately, or Vendor may complete this form instead of providing a comprehensive proposal package. Comprehensive proposal package should cross reference the section of the RFP that corresponds with each section of their Proposal Response.

This form was designed to be completed electronically to allow vendors the space needed to provide comprehensive responses. To obtain a Microsoft Word format version of this form, please email your request to DOTProcurementTechQues@wv.gov .

1. Describe your company’s approach and methodology to providing the SRIC services described in sections 4.2 and how your company will establish compliance with the mandatory requirements of this contract. Response should include any information about how the proposed approach is superior or inferior to other possible approaches. Reference Section 4.2, all subsections.

Vendors Response:

2. Clearly identify which stockpile location you intend to use for which SRIC Area you are bidding, and the proximity of each stockpile location to the SRIC Areas they are intended to service. Only respond to the SRIC Area’s you are bidding. Reference 4.2.1.2 and 4.2.2.1; Page 7-8

(description & miles)

SRIC Area 1 - Monongalia Co

SRIC Area 2 –

SRIC Area 3 –

SRIC Area 4 - Preston Co

SRIC Area 5 - Preston Co

SRIC Area 6 - Preston Co

3. Are the stockpile locations properties that your company already owns, rents or leases? Reference Sections 4.2.1.2 and 4.2.2.1; Pages 7-8.

4. What permits do you currently hold for the stockpile locations you have identified? Reference Sections 4.2.1.2, 4.2.2.5A; Pages 7 & 12.

5. Which approved aggregate sources will you obtain Abrasives from for your stockpile? Reference Sections 4.2.1.3 and 4.2.2.1, 3; Pages 7-9.

6. Which approved sources will you obtain Sodium Chloride from for your stockpile? Reference Sections 4.2.1.3 and 4.2.2.1, 1; Page 7-8.

7. Describe your plan for keeping Sodium Chloride well stocked during times of peak use, such as during back-to-back winter storms. References Sections 4.2.1.2, 4.2.2.1; Page 7-8.

8. Vendors must have enough trucks to service each SRIC Area they bid independently. In the Truck Description & Blade Size column, describe your fleet of vehicles to be used per SRIC Area, and identity your back-up trucks. If bidding multiple trucks per SRIC Area to perform services within that area simultaneously, please provide where you plan to have each truck dispatched within the SRIC Area in the Dispatched Where Within SRIC Area column. Reference Sections 4.2.1.4, 4.2.2.1, 4.2.2.2, Pages 7, 9-10.

SRIC Area Vehicle Assigned Truck Description & Blade Size, per SRIC Area Dispatched Where Within SRIC Area

SRIC Area 1 -

SRIC Area 2 –

SRIC Area 3 –

SRIC Area 4 - Preston Co

SRIC Area 5 - Preston Co

SRIC Area 6 - Preston Co

9. Describe what other equipment you have that will be used for SRIC Services not already discussed, such as snow blowers or loading equipment. Reference Section 4.2.2.2 and 4.2.2.4; Pages 9-12.

10. Describe vehicle monitoring that goes beyond our minimum requirements. Reference 4.2.2.2; Page 10.

11. Vendor must have a minimum of two prior projects that are of similar scope of work within this geographical are of the state. Provide a comprehensive overview of each project and include supporting documentation from those projects clearly defined with your technical response. Reference Section 4.3 and 4.3.1; Page 14.

Vendors Response, Project #1:

Vendors Response, Project #2:

Vendors Response, Project #3:

Vendors Response, Project #4:

12. Vehicle Operators must have a minimum of two (2) years of experience with the type of vehicle they will be operating. Provide the name, Equipment they will be operating, and describe their experience. Provide additional documentation as described in Section 4.3.2. with your Technical Response. Reference Sections 4.2.2.3, 4.3, and 4.3.2- 1&2; Pages 10, 14-15.

Employee 1 - Name & Equipment Operated:

Experience:

Employee 2 - Name & Equipment Operated:

Experience:

Employee 3 - Name & Equipment Operated:

Experience:

Employee 4 - Name & Equipment Operated:

Experience:

Employee 5 - Name & Equipment Operated:

Experience:

Employee 6 - Name & Equipment Operated:

Experience:

Employee 7 - Name & Equipment Operated:

Experience:

Employee 8 - Name & Equipment Operated:

Experience:

Employee 9 - Name & Equipment Operated:

Experience:

Employee 10 - Name & Equipment Operated:

Experience:

*List additional employees as needed

13. Vendor’s personnel must be licensed for the class of vehicle they will operate. Provide copies of their licensures and certifications with your technical response. Reference Section 4.3.2, 4.3.2.1 and 4.3.2.2; Page 15.

14. Describe how you will ensure compliance with federal hours-of-service regulations for applicable personnel during 24/7 SRIC Operations. Reference Section 4.2.2.3; Page 10

15. Describe how you will train your personnel for delivering SRIC Services and Sodium Chloride application rates. Reference Sections 4.2.1.1 and 4.2.2.3; Pages 8 & 10.

16. How will you monitor for and mitigate damages and accidents? How do you propose reporting damage and accidents to WVDOH? Reference Sections 4.2.2.3 and 4.2.2.5 Pages 10, 12-14.

17. Describe your current drug testing program requirements and provide documentation*. Explain how you will ensure compliance with DOT regulation CFR Title 49, part 40. Reference 4.2.1.5 & 4.2.2.3; Pages 7, 10-11.

NOTE: *Vendors must observe HIPPA requirements if actual drug test results are provided as proof of drug testing program. All information submitted in response to this RFP is public.

IMPORTANT NOTE:

This Technical Proposal response cannot include any bid prices; doing so will disqualify the entire proposal. Submit Technical Response and supporting documentation in a sealed envelope by itself. Submit the Bid Prices (Attachment A) in a separate, sealed envelope, by itself.

FAILURE TO SUBMIT BID SEPARATELY WILL RESULT IN THE DISQUALIFICATION OF THE ENTIRE BID.