ADA Compliant Remanufactured and Heavy Duty Vehicles

The Oregon Department of Administrative Services, State Procurement Services is conducting a Request for Proposals (RFP S-10700-00012138) for ADA Compliant Remanufactured and Heavy-Duty Transit Vehicles on behalf of Oregon State Agencies and Oregon Cooperative Procurement Program (ORCPP) Members. The procurement seeks proposals for multiple vehicle categories, including 35-foot, 40-foot, and 45-foot heavy-duty transit vehicles in both low-floor and high-floor configurations, as well as remanufactured buses and fuel conversion technology services. All vehicles must meet ADA requirements, FMVSS Safety Standards, and undergo Altoona Bus Test Center testing for 12-year/500,000-mile STURAA certification. Key proposal requirements include detailed pricing information, technical specifications, production locations, and compliance with Buy America Standards. The solicitation timeline includes proposal questions due by February 28, 2025, with answers published around March 6, 2025, and final proposals due on April 3, 2025, at 3:00 PM PT. The procurement will use a best value analysis that considers cost as a significant factor, with plans to award multiple price agreements (up to three) per subcategory.

The RFP includes specific provisions for Certified Disadvantaged Business Enterprises, requiring proposers to detail their engagement with small businesses certified under ORS 200.055 by the Oregon Certification Office for Business Inclusion and Diversity (COBID). These include minority-owned, woman-owned, veteran-owned, and emerging small businesses, though the certification information is not scored in the evaluation. The estimated contract usage is $5 million for the initial two-year term, with potential expansion to $10 million if all renewal options are exercised. Successful contractors must pay a 0.5% Vendor Collected Administrative Fee (VCAF) on gross sales, with a maximum of $1,000 per vehicle. The initial contract term is two years, with options to renew annually up to a maximum of five years. Proposers must meet extensive insurance requirements, including workers' compensation, commercial general liability of $1M per occurrence, automobile liability of $1M, and garage liability of $2M. Federal funding may be used for purchases, which requires compliance with various federal provisions, including Buy America requirements, Disadvantaged Business Enterprise (DBE) participation, and Federal Transit Administration (FTA) certifications.