12138 RFP Amd. 6.docx

This document is Amendment 6 to Request for Proposal (RFP) S-10700-00012138 issued by the Oregon Department of Administrative Services, State Procurement Services, on behalf of Oregon State Agencies and the Oregon Cooperative Procurement Program (ORCPP) Members. The RFP solicits proposals for ADA Compliant Remanufactured and Heavy Duty Transit Vehicles, including 35-foot, 40-foot, and 45-foot vehicles in low-floor and high-floor configurations, along with remanufactured buses and fuel conversion services. Key dates include questions due by March 7, 2025, with answers issued around March 13, 2025, and the proposal opening date modified to May 15, 2025, at 3:00 PM (PT). The Notice of Intent to Award is approximately scheduled for May 30, 2025, with the Award Protest Period ending around June 6, 2025. The initial contract term is two years, with options to renew annually up to a maximum of five years.

The procurement will utilize a best value analysis with cost as a significant factor, planning to award multiple price agreements per subcategory. The estimated contract usage is $5 million for the initial two-year term, potentially expanding to $10 million with all renewal options. Contractors must pay a 0.5% Vendor Collected Administrative Fee on gross sales, capped at $1,000 per vehicle. The solicitation includes provisions for Certified Disadvantaged Business Enterprises, encouraging engagement with small businesses certified under ORS 200.055, such as minority-owned, woman-owned, veteran-owned, and emerging small businesses. Federal funding may be used for purchases, requiring compliance with federal provisions including Buy America standards, Disadvantaged Business Enterprise participation, and Federal Transit Administration certifications. Proposers must meet extensive insurance requirements, including workers' compensation, commercial general liability, automobile liability, and garage liability coverage.