QA responses document 1.docx
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- Solicitation number
- S-10700-00012138
- Issued by
- Marion County, Oregon
About this file
This document is a Questions and Answers (Q&A) addendum for RFP S-10700-00012138, issued by the Oregon Department of Administrative Services, State Procurement Services on behalf of Oregon State Agencies and the Oregon Cooperative Procurement Program (ORCPP) Members. The RFP seeks proposals for ADA-compliant remanufactured and heavy-duty transit vehicles, including 30-foot, 35-foot, 40-foot, and 45-foot buses in various configurations and fuel types (electric, diesel, and CNG). The solicitation timeline includes proposal questions due by February 28, 2025, with answers published around March 6, 2025, and final proposals due on April 3, 2025, at 3:00 PM PT. The initial contract term is two years, with options to renew annually up to a maximum of five years.
The procurement will use a best value analysis, with an estimated contract usage of $5 million for the initial two-year term, potentially expanding to $10 million if all renewal options are exercised. Successful contractors must pay a 0.5% Vendor Collected Administrative Fee (VCAF) on gross sales, with a maximum of $1,000 per vehicle. The RFP includes provisions for Certified Disadvantaged Business Enterprises, requiring proposers to engage with small businesses certified under ORS 200.055. Federal funding may be used for purchases, necessitating compliance with Buy America requirements, Disadvantaged Business Enterprise (DBE) participation, and Federal Transit Administration (FTA) certifications. Proposers must meet extensive insurance requirements, including workers' compensation, commercial general liability, automobile liability, and garage liability coverage.
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Text version
RFP S-10700-00012138 (“12138”) Questions and Answers Document 1
| Question 1: | Attachment E-7 Price Proposal for Heavy Duty Remanufactured - |
| * | Fuel Type on the price sheet only has an electric option. Are other |
fuel types acceptable?
* In section A. Vendor’s Vehicle Base Price Information, the fuel type is listed as diesel. Please confirm that we can present our diesel bus refurbishment option for this category.
* Please confirm if we can present a CNG bus refurbishment option for this category.
* Length is listed as 35ft, 40ft and 45ft. Can we also offer 30ft options?
* Regular Seats is listed as 35 in the top section and then in Section A. Vendor’s Vehicle Base Price Information it is listed as 25. The range of seating will vary depending on the vehicle selected and seating configuration requested. Can this be changed to minimum of 22 seats so we can include 30ft bus options?
Answer 1: Yes to all. Please see revised Attachment E-7 in Addendum 4.
Question 2: Exhibit D-1 Base Vehicle Specifications is for Category A buses. Please confirm that this does not apply to our response for Category Heavy Duty Remanufactured Buses and Category Fuel Conversion Services.
Answer 2: Exhibit D and D-1 outline the base specifications for the large Heavy Duty Bus. Vehicles submitted under the Heavy Duty Remanufactured Bus category need to comply with the D and D-1 base specifications and also the requirements of RFP Section 2.4. The required documentation described under RFP Section 3.3.4 for remanufactured vehicles also needs to be submitted.
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