Aavenir Funds Increase

The Utah Department of Technology Services (DTS) is seeking to increase funding for an existing contract with Aavenir, a software vendor, to enhance the Invoiceflow system's Payment Request Form (PRF) functionality. The procurement is being processed as a sole-source contract without standard competitive bidding, with a Notice of Intent to Award published on October 31, 2025, and a response deadline of November 7, 2025. The specific enhancements include four key software improvements: enabling PDF downloads of Payment Request Forms with approval metadata, auto-populating matching fields between invoices and PRFs, introducing a PRF identification flag for easier invoice tracking, and configuring default number formatting for amount fields. The project involves two separate change orders totaling 138 implementation hours, with one change order focused on developing a pop-up PRF interface for designated State of Utah users and departments, and the other addressing specific system enhancement requirements. Deliverables include a tailored PRF within Invoiceflow that will be exclusively visible to a specific group of users, with implementation and testing to ensure existing system processes remain unaffected.

The contract is being increased from an original total of $290,000 to $327,250, representing a 12.8448% funding increase, with a five-year term under Contract Number 216302. The procurement is being processed under the Utah Procurement Code, with provisions allowing other potential vendors to challenge the sole-source designation if they can demonstrate comparable capabilities. No specific set-aside designations or restrictions for disadvantaged enterprises are explicitly mentioned in the documentation. Vendors must certify they are not engaged in economic boycotts as defined by Utah Code 63G-27. The contract includes potential renewal options and is specifically scoped to enhance the Invoiceflow system's functionality for targeted state departments. Payment for the enhancements is structured in two equal installments: 50% upon completion of specific implementation stages, with the remaining 50% due upon full change order completion. The solicitation number is SK21-16, and the procurement is being conducted by the Utah Division of Purchasing and General Services.