3-KD26-8 Scope of Work Quote 2.pdf
PDF 216 KB Posted
- Attached to
- Aavenir Funds Increase
- Solicitation number
- KD26-8
- Issued by
- Utah
About this file
This document is a Change Order for Payment Request Form (PRF) Enhancements, involving the Utah Department of Technology Services (DTS) and Aavenir, with the contract originally entered into on March 1, 2021. The change order details four specific software enhancements to the Invoiceflow system: 1) enabling PDF downloads of Payment Request Forms with approval metadata, 2) auto-populating matching fields between invoices and PRFs, 3) introducing a PRF identification flag for easier invoice tracking, and 4) configuring default number formatting for amount fields.
The change order specifies 38 total hours of implementation effort, with a total pricing of $4,750, to be paid in two equal installments: 50% upon completion of items on the test instance and 50% upon completion of the entire change order. The document includes an acceptance section signed by Jesal Mehta, CEO and Founder of Aavenir, and Tyrel King, Financial Manager II for the State of Utah, dated 10/30/2025. The change order is marked as confidential and proprietary, with a change request number of CR#8916.
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Text version
Payment Request Form Enhancements
CR#8916 Confidential & Proprietary © 2025 Aavenir
1. Business Requirement & Proposed Actions
This change order is governed by the MSA contract entered into between the following agency of the State of Utah: Department Name: Department of Technology Services (DTS) and Aavenir on March 1, 2021. The scope of this change order involves implementing enhancements to the Payment Request Form (PRF) process within Invoiceflow.
1. Enhancement 1: PRF Download with Approval Details
• Enable users to download the PRF (Payment Request Form) as a PDF in the
ServiceNow PDF format.
• The PDF will include the approval stamp, capturing the following metadata:
o Name of the approver o Date and time of approval
• This feature will align with ServiceNow’s standard PDF export capability.
2. Enhancement 2: Auto-population of Matching Fields between Invoice and PRF
• Identify and map matching fields between the Invoice record and the PRF
(e.g., Vendor, PO Number, etc.).
• When the user clicks on “Create PRF” on a saved invoice, the mapped fields will automatically populate in the PRF.
• This ensures users only need to enter the data once, improving efficiency and reducing manual errors.
3. Enhancement 3: PRF Identification Flag
• Instead of modifying the PRF approval workflow to change the final status to
“PRF Approved,” Aavenir will introduce a flag/indicator to identify invoice records linked to a PRF.
• This will allow users to easily filter and review invoices that have an associated PRF without altering the existing workflow logic.
4. Enhancement 4: Default Amount Field Format
• Configure the Amount fields in the PRF to use number formatting by default to ensure consistency in data entry and reporting.
2. Pre-Requisites
Approval of this change order document to be provided by SOU team.
3. Estimates and Pricing
Efforts = 38 hours (This includes the deployment and testing on SOU instances with SOU personnel on guided sessions due to lack of access to GSS) Total Pricing = $ 4,750/-
4. Payment Schedule
1. 50% payment upon completion of the items on the Test instance
2. 50% payment upon completion of the Change Order
Payment Request Form Enhancements
CR#8916 Confidential & Proprietary © 2025 Aavenir
Acceptance of Change
Aavenir, Inc. The State of Utah
(Authorized Signature) (Date) (Authorized Signature) (Date)
Jesal Mehta
(Printed Name) (Printed Name)
CEO and Founder
(Title)
10/30/2025
Tyrel King
Financial Manager II
File details come from the government source that posted it. Updated .