5 Day Janitorial L4093 Murphysboro

The State of Illinois, through Central Management Services, is issuing an Invitation for Bid (IFB) for a five-year janitorial services contract at facility L4093 located at 300 North 13th Street, Murphysboro, Illinois 62966, in Jackson County. The procurement seeks comprehensive daily janitorial services including restroom cleaning with specified disinfectants, floor mopping and vacuuming, wastebasket emptying, carpet spot cleaning, waste and recycling management, wall mark removal, lunchroom and break room cleaning, mirror and glass cleaning, outdoor debris removal, and specialized services such as weekly spray buffing and floor finishing, semi-annual carpet shampooing and window washing, and semi-annual floor stripping and refinishing. The vendor must provide all labor, materials, and equipment necessary to perform these services and comply with prevailing wage requirements, with a minimum of 50 hours per month required to complete all tasks, of which at least 40 hours must be dedicated to daily work performed Monday through Friday during after-normal business hours. All cleaning products must be environmentally preferable and certified by Green Seal, Environmental Choice Ecologo, or EPA Design for the Environment. The contract term runs five years beginning October 1, 2026, through September 30, 2031, with services commencing on the first official working day of the contract period. Critical deadlines include a mandatory pre-bid walk-through inspection on May 19, 2026, at 10:00 a.m. with Ray Kramer (217-622-0428) serving as the site contact, and a bid opening on May 26, 2026, at 1:00 p.m.; failure to attend the mandatory walk-through will result in non-responsive bid designations. Questions must be submitted in writing to the Information Contact no later than 72 hours before the bid opening date. The vendor must furnish proof of insurance including general commercial liability of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability of $1,000,000 per occurrence, and workers' compensation insurance as required by law, with payment made monthly in arrears following invoice submission and verification through sign-in/sign-out sheets and visual inspection.

This is a Small Business Set-Aside (SBSA) solicitation exclusively limited to small business vendors who are actively registered in the Illinois Procurement Gateway (IPG) at the time of bid opening, with no exceptions or alternative vendor classifications permitted. All bids must be submitted electronically through the BidBuy platform and must include the IPG Active Registered Vendor Disclosure, an Offer to the State of Illinois form, and any applicable Business Enterprise Program or Veterans Small Business Program Utilization Plans; failure to submit the Vendor Disclosure and Utilization Plans renders the bid non-responsive. The State will award the contract to the lowest priced responsive and responsible bidder meeting all specified criteria, with the bid remaining firm for 180 days from opening and no bid bonds or performance bonds required. The contract may be partially or wholly funded with federal funds, with the specific percentage and dollar amount to be disclosed upon notice of award, and a $15 fee applies to cover expenses related to the Minority Contractor Opportunity Initiative for any awarded contract of $1,000 or more. The total maximum contract amount is estimated but will be determined by the State prior to execution; the contract requires monthly per diem deductions based on the monthly fee divided by the number of working days if janitorial personnel fail to sign in or out or do not perform required tasks. No subcontractors are permitted, and the vendor must designate a contact person and submit a detailed working plan within five days of contract execution.