42213_RFI26 enterprise resource planning system

The St. Johns River Water Management District (SJRWMD), a Florida state environmental regulatory agency operating in Putnam County, is issuing Request for Information 42213 to solicit vendor information regarding a modern, cloud-based Enterprise Resource Planning (ERP) system. This RFI is for information and planning purposes only and does not constitute a competitive solicitation or result in a binding contract. The District seeks an integrated, cost-effective, and scalable SaaS or PaaS solution to support core operations including finance, human resources, payroll, procurement and contract management, budget management, and project management functions. The required ERP system must be delivered as cloud-based Software-as-a-Service or Platform-as-a-Service with minimal on-premises infrastructure requirements, high availability, scalability, robust reporting capabilities, artificial intelligence features for process automation and advanced analytics, Web Content Accessibility Guidelines (WCAG) 2.1 Level AA compliance, and comprehensive security features including end-to-end encryption, role-based access controls, multi-factor authentication, and clearly defined backup and disaster recovery capabilities. Vendors must demonstrate U.S.-based data hosting, compliance with Governmental Accounting Standards Board (GASB) standards and Florida public records law, integration capabilities with existing systems (including ADP Workforce Now and Payment Works), comprehensive audit trails, and robust data export capabilities in multiple formats (CSV, Excel, XML, JSON). Responses must be submitted as a single searchable PDF file along with a completed Excel questionnaire to RFI42213@sjrwmd.com by 1:00 PM on Wednesday, May 13, 2026, with the deadline for questions set for May 1, 2026 at 5:00 PM. The District may request presentations from selected respondents on a date to be determined.

No set-aside designations, restrictions on organizational types, or disadvantaged enterprise requirements are specified in the RFI documentation. The District currently operates multiple legacy systems including GEMS for finance, ADP Workforce Now for human resources and payroll, and in-house developed systems for procurement and contract administration; the proposed ERP solution must integrate with these existing systems, particularly ADP Workforce Now and Payment Works. The District operates with a fiscal year 2025-26 budget of approximately $368 million, employs 555 employees (all but one located in Florida), and processes approximately 1,421 contract actions annually encumbering roughly $115 million, indicating the significant scale of operations the ERP system must support. No specific pricing information, award values, or budget ranges are provided in this RFI. Vendors are encouraged to provide comprehensive responses addressing all functional requirements and should be prepared to demonstrate implementation timelines, staffing requirements, training provisions, sandbox or test environment availability, and their customer support model including service level agreements, uptime guarantees, and dedicated account management post-implementation.