27-01 Traffic Signal Detection Loop Assembly Installation

Bay County Board of County Commissioners is requesting bids for ongoing traffic signal loop installation, repair, and replacement services throughout Bay County on an as-needed basis through task orders, with bids due October 20, 2026 at 2:00 p.m. Central Daylight Time and questions due October 7, 2026.

The scope includes installation, repair, and replacement of Type A, Type B, and Type F traffic signal detection loops and associated infrastructure. Estimated quantities for a 12-month period are 10 Type B 6' × 6' loop repairs, 20 Type A 6' × 20' loop repairs, 20 Type A 6' × 50' loop repairs, 20 Type F 6' × 50' loop repairs, 1,000 linear feet of lead-in cable from pull box to controller, 10 loop window drilling installations with conduit to existing pull boxes, 10 loop window drilling installations with conduit and new pull boxes, 1,000 linear feet of 2-inch conduit by trenching, and 200 linear feet of 2-inch conduit by boring. All work and materials must comply with the latest editions of the Florida Department of Transportation Standard Specifications for Road and Bridge Construction, Divisions II and III, and Bay County Technical Special Provisions (TSP). The TSP mandates detection loops as the preferred vehicle detection method and specifies equipment compatibility requirements including Q-Free NEMA TS2-Type 2 ATC Controllers, Corning ALTOS Dry Dielectric fiber optic cable with Corning-certified splices, and Polara Engineering Bulldog III LED pedestrian push buttons.

The contract commences upon execution and continues through November 30, 2027, with three optional one-year renewal periods available by mutual agreement. Bids shall be submitted on a unit price basis. A bid bond equal to 5 percent of the proposed base bid contract amount is required. No price adjustments are permitted during the initial contract term; increases may be considered after the initial term if substantiated by producer price index with written notice submitted at least 90 days prior to contract anniversary. Contract award will be made to the lowest, responsive, responsible bidder. The successful bidder must execute all required contract documents within 10 days of receiving the Notice of Award and maintain all required state and federal licenses throughout the contract period.