26RFP10 Flooring Installation and Repair Services, as needed

Williamson County, Texas is soliciting proposals for RFP 26RFP10, seeking flooring installation and repair services for county-owned facilities on an as-needed basis. The procurement covers comprehensive flooring services for multiple facility types, including correctional departments, criminal justice facilities, emergency response centers, law enforcement agencies, probation departments, and county parks. Services will encompass installation, repair, and maintenance for various flooring types such as carpet, ceramic tile, hardwood, vinyl, terrazzo, and specialized surfaces like gym and kennel flooring. Proposers must demonstrate extensive qualifications, including relevant experience with at least three similar contracts, comprehensive insurance coverage, and the ability to respond to emergency service requests within four hours. The evaluation committee will score proposals across four weighted categories: Relevant Experience and Qualifications (35 points), Price (30 points), Proposed Methodology (20 points), and References, Experiences, Reputation, and Compliance (15 points). Key dates include a non-mandatory pre-bid conference on January 22, 2026, written questions due by January 27, 2026, and proposal submissions due on February 5, 2026 at 10:00 a.m. CST, with an anticipated contract award by the Commissioners Court on March 10, 2026.

The solicitation does not indicate specific set-aside designations or restrictions limiting respondent types. The County intends to award contracts to multiple contractors, including a principal provider and backup providers, with an initial contract term from the award date through September 30, 2027, and potential for four additional one-year renewals. No incumbent vendor information is disclosed, and no specific budget range is provided, though the County has confirmed budget allocation by the Commissioners Court. Contractors must maintain office space within two hours of the County and provide comprehensive services including all necessary labor, materials, equipment, and transportation. Insurance requirements are substantial, including General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Professional Liability ($2,000,000 per occurrence/$2,000,000 aggregate), and Workers' Compensation. Pricing will be based on fixed labor rates across regular hours, after-hours, and weekend/holiday categories, with material markups not exceeding 25 percent and individual work orders negotiated on a project-by-project basis.