26IFB8 Asphalt Cement

Williamson County is soliciting qualified suppliers for the purchase and delivery of Asphalt Cement (PG 64-22) through Invitation for Bid (IFB) 26IFB8, following specifications outlined in Item 300 of the Texas Department of Transportation's 2024 Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges. The procurement involves an estimated 100,000 gallons of asphalt cement, with deliveries based on fully loaded transports of approximately 5,000 to 5,500 gallons. Bidders must submit firm unit pricing, provide three references demonstrating similar service experience, and include test reports from an approved independent testing laboratory confirming material compliance. Evaluation criteria will include price, bidder experience and reputation, quality of goods and services, safety record, proposed personnel, financial capabilities, and other legally authorized factors. The bid is due by December 30, 2025, with contract award anticipated approximately sixty business days after the bid opening, and the initial contract term is one year with potential for two 12-month renewals.

The solicitation includes specific requirements for vendor participation, including mandatory completion of a Conflict of Interest Questionnaire and an Anti-Boycott Statement certification, which requires vendors to affirm they do not boycott Israel, energy companies, or firearm entities. Certain exemptions exist for sole proprietors, companies with fewer than 10 full-time employees, or contracts under $100,000. The successful bidder must maintain comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence), Comprehensive Automobile Liability ($1,000,000 per person), and Umbrella coverage ($5,000,000 minimum), with Williamson County named as an additional insured. While no specific budget range is detailed, the county reserves the right to award the contract in whole to one vendor or split the award among multiple vendors. Economic price adjustments may be negotiated upon renewal, limited to the Consumer Price Index for All Urban Consumers (CPI-U), with pricing based on the index published 180 days prior to the contract year end.