4-Asphalt Cement General Notes and Technical Specs 2025.docx

GENERAL NOTES AND TECHNICAL SPECIFICATIONS

General Information

Williamson County is seeking qualified suppliers for the purchase and delivery of Asphalt Cement per Item 300, Texas Department of Transportation, Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges 2024.

Quantities shown are estimated quantities. The actual quantity purchased may be more or less. The County is not obligated to purchase any minimum amount and the County may purchase any reasonable amount greater than the estimate for the same unit price. Items will be ordered on an “As Needed” basis.

Williamson County reserves the right to award the bid in whole to one Successful Bidder or to award a contract on each separate item or combination of items as may be most advantageous to the County.

It is expressly understood and agreed that in case Williamson County should need any item(s) not available within the time frame needed from the successful vendor(s) during the term of this contract, the County reserves the right to purchase the item(s) from vendors other than the successful vendor(s) and shall not be in violation of any terms or conditions of said contract.

Provide three (3) references where like services have been performed by your firm. Include name of firm, address, telephone number and name of representative.

Definition of Terms

County: Williamson County Road and Bridge Division

Successful Bidder: The responsible Bidder to whom Williamson County intends to award the contract.

Engineer: Director of Road and Bridge Division, or designee.

Inspector: Employee of Williamson County supplied full time to the contractor's crew for the selection, prosecution, and quality control of the work. Should the work, as well as the geographical location, allow, the County may supply one foreman for multiple crews.

Specifications: Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges 2024.

Department: Road and Bridge Division

Control of Materials

Delivery and/or Spreading Location. Locations for delivery and/or spreading will be stated on the Williamson County purchase order.

Williamson County requires a pintle hitch on delivery trailers in order to attach to spreader/distribution equipment.

Source Control. Use only materials that meet Contract requirements. Unless otherwise specified or approved, use new materials for the work. Secure the Engineer’s approval of the proposed source of materials to be used before their delivery. Materials can be approved at a supply source or staging area but may be re-inspected.

The Successful Bidder shall submit, with the bid, the following test reports from an approved independent testing laboratory, providing the proposed materials compliance and adequacy.

Emulsions and Specialty Emulsions:

Material Quality. Correct or remove materials that fail to meet the contract requirements, for cost incurred if additional sampling and testing is required by a change of source.

Materials not meeting Contract requirements will be rejected, unless the Engineer approves corrective actions. Upon rejection, immediately remove and replace rejected materials.

If the Successful Bidder does not comply with this Article, the County may remove and replace defective material. The cost of testing, removal, and replacement will be deducted from invoice.

Manufacturer Warranties. Transfer to the County warranties and guarantees required by the Contract or received as part of normal trade practice.

Plant Inspection and Testing. The Engineer may but is not obligated to inspect materials at the acquisition or manufacturing source. Material samples will be obtained and tested for compliance with quality requirements. Materials produced under County inspection are for County use only unless released in writing by the Engineer.

If inspection is at the plant, meet the following conditions unless otherwise specified:

· Cooperate fully and assist the Engineer during the inspection

· Ensure the Engineer has full access to all parts of the plant used to manufacture or produce materials.

· In accordance with pertinent items and the Contract, provide a facility at the plant for use by the Engineer as an office or laboratory.

· Provide and maintain adequate safety measures and restroom facilities.

· Furnish and calibrate scales, measuring devices, and other necessary equipment.

The Engineer may provide inspection for periods other than daylight hours if:

· Continuous production of materials for County use is necessary due to the production volume being handled at the plant and

· The lighting is adequate to allow satisfactory inspection.

General Notes

All work performed and all products furnished under the provision of the Contract shall comply with requirements which pertain to the various items of work included herein as Standard Specifications for Construction of Highways, Streets and Bridges of the Texas Department of Transportation 2024, and as amended and/or updated, which is incorporated herein by reference for all purposes. In the event that any specification set out herein conflicts with the said TxDOT specifications, the specification set out herein shall control and govern.

Successful Bidder shall comply with insurance requirements dictated within this contract.

Do not park vehicles where driver sight distance to businesses and side street intersections is obstructed. If it is necessary to park where drivers’ views are blocked, Successful Bidder shall make every effort to flag traffic accordingly. Give the travelling public first priority.

Successful Bidder’s vehicles shall not be maintained on-site during construction, except at designated maintenance sites as approved by the Foreman.

Care shall be exercised to prevent damage to all property in and around the construction zone. The Successful Bidder shall be liable for the repair and restoration of any property damaged as a result of the Successful Bidder’s prosecution of the work.

This shall include, but is not limited to, re-vegetation of all areas damaged or destroyed by transporting operation. Successful Bidder will be held liable and responsible for such areas until growth is reestablished to the satisfaction of the County.

Ornamental landscape plantings of trees, shrubs and grasses that are damaged or destroyed during transporting operation shall be replaced with plant material of comparable size and quality approved by the County.

As requested by the County, Successful Bidder must provide test results that meet or exceed Table 1 of TxDOT Item 291.

ITEM 300 – Asphalts, Oils and Emulsions

Demurrage costs do not begin until two hours past delivery time, or two hours after the County begins unloading the transport, whichever event happens first.

County will pay no more than $80 per hour for Demurrage

All bids should be based on fully loaded transport (approximately 5000 – 5500 gal).