26-05 kitchen equipment repair & services

Comal Independent School District (CISD) in Texas is requesting proposals for kitchen equipment repair and maintenance services across 36 campuses, with proposals due August 8, 2026 at 2:00 PM CT via the Euna Bonfire platform. The District intends to award to multiple vendors on an individual category basis, and proposers are not required to bid on all service categories.

The scope includes kitchen equipment parts and repairs, grease trap pumping, vent hood fire suppression system inspections, and vent hood cleaning services. The District projects approximately 130 annual vent hood cleanings, 82 semi-annual fire suppression inspections, and 35 campus grease trap pumpings, with no guaranteed minimum volume. Pricing shall consist of a percentage discount from manufacturers' published parts price lists for replacement parts, with fixed rates for services. Purchase orders must be accepted on a freight prepaid F.O.B. Destination basis.

The initial contract term is one year with up to four one-year renewal options, not to exceed five years total. No price increases are allowed during the first twelve months; thereafter, adjustments may be considered tied to the Consumer Price Index-Urban Areas or prevailing wage rates with ninety days' notice, not to exceed five percent annually and limited to one increase per year. Individual requests valued over $40,000 may be purchased outside this contract.

Contractors must provide valid certificates of insurance including workers' compensation and general liability of $1 million per occurrence bodily injury and $2 million property damage, plus automobile liability of $100,000 per occurrence. Evaluation criteria are proposed pricing (40%), experience and qualifications (35%), proposed plan (20%), and references (5%). Vendors must provide a minimum of three references from clients served within the past three years, with preference given to K-12 school district experience. Questions are due July 29, 2026 at 2:00 PM CT, with addendum responses issued by July 30 at 4:00 PM CT. The District may adopt this contract through the Central Texas Purchasing Alliance for use by other member districts at the same or better pricing.