26-039-LH Asphalt Paving for Brad Henderson Stadium Access Road (3/23/2026)

The Macon-Bibb County Board of Commissioners seeks sealed bids for asphalt paving services at the Brad Henderson Stadium Access Road, located at 2172 Anthony Road in Macon, Georgia. This procurement requires milling of existing asphalt paved areas, installation of 4,585 square yards of milling and 400 tons of 9.5MM asphalt with 460 gallons of tack, ensuring smooth transitions between new and existing pavement, and replacement of all existing pavement markings. The successful contractor must commence work within 10 calendar days following issuance of notice to proceed and complete all work within 150 calendar days following receipt of all necessary railroad permits, with all labor and workmanship guaranteed for a minimum of one year from the date of completion. Award shall be based on total bid price in accordance with Section 36-10-2.2 of the Official Code of Georgia Annotated, and each bid must be accompanied by a bid bond equal to 5 percent of the total base bid. The pre-bid conference is scheduled for 10:00 a.m. on Wednesday, April 1, 2026, at the Macon-Bibb Board of Commissioners Chambers (non-mandatory), with a deadline for submitting questions by Friday, April 3, 2026, at 3:00 p.m. Eastern Standard Time via email to Lhardwick@maconbibb.us. Sealed bids are due no later than 12:00 noon on Thursday, April 23, 2026, at the Macon-Bibb County Procurement Department, Suite 308, 700 Poplar Street, Macon, Georgia 31201, with public bid opening scheduled for 2:00 p.m. that same day in the Board of Commissioners Chamber. Required insurance includes Worker's Compensation (statutory), General Liability ($1,000,000 combined single limit with $5,000 maximum deductible), and Automobile Liability ($1,000,000 combined single limit with $5,000 maximum deductible), and the successful contractor must submit Payment and Performance Bonds, both in the amount of 100 percent of the contract price, with the bonding company rated B+ or better by A.M. Best Company and licensed to do business in Georgia.

The solicitation encourages participation from Minority, Women Owned, and Disadvantaged Business Enterprises (M/W/DBE), with respondents strongly urged to utilize M/W/DBE subcontractors where possible. Small and disadvantaged businesses requiring assistance with the competitive process may contact Charise Stephens, Director of Small Business Affairs, at (478) 300-2297 or Cstephens2@maconbibb.us. Bidders must submit comprehensive required documentation including a Bidder Qualification Form, List of Subcontractors, Bidder Minority Participation Goal, Financial & Legal Stability Statement, Insurability Statement, Certification Regarding Debarment/Suspension/Ineligibility, Non-Collusion Affidavit, Macon-Bibb County Vendor Application, Form W-9, and E-Verify Affidavit, all notarized where applicable, with one original bid and a Flash Drive copy required for submission. Contractors must also submit quarterly Subcontractor/Supplier Participation Reports to the Macon-Bibb County Office of Small Business Affairs, with the County authorized to withhold payment for failure to submit these reports within 30 days following the end of each calendar quarter. A 5 percent retainage will be withheld from each payment until final payment is made, and liquidated damages of $75 per day will be charged for each day the project is delayed beyond the completion date. No specific budget or award value range is disclosed in the solicitation documents.