26-012S Application Software & Services

The Schertz-Cibolo-Universal City Independent School District (SCUCISD) in Grimes County, Texas, is soliciting sealed proposals for Application Software & Services on an as-needed basis through Solicitation 26-012S. The District, which serves approximately 15,475 students across 17 campuses in a 73-square-mile area with 1,925 employees, intends to award multiple five-year vendor contracts with no minimum guaranteed item quantities or dollar amounts. Proposers must submit pricing as either a specific discount percentage off retail shelf prices or as "various discounts offered" or "call for price quote," with standard payment terms of Net 30 days, though prompt payment discounts such as 2% for payment within 10 days are acceptable. All deliveries must be freight prepaid F.O.B. Destination with prices including all freight and delivery charges. The RFP was released on March 1, 2026, with a final question deadline of March 30, 2028, and proposals will be accepted on an incremental basis until the bid closing date of June 30, 2031, at 2:00 PM local time. Evaluation criteria include proposed pricing and discounts, experience and qualifications, return policy, and references, with the District reserving the right to conduct interviews or demonstrations with shortlisted proposers at the vendor's expense and to terminate contracts at any time with or without cause. Contract awards are anticipated to begin March 30, 2026, allowing for rolling awards throughout the solicitation period.

Vendors currently holding active awarded contracts under the prior solicitation for Application Software & Services are exempt from resubmitting and should contact the Purchasing Office for confirmation of their exemption status. Proposals must be submitted electronically via the Euna Bonfire bidding platform at https://scucisd.bonfirehub.com/. The District awards contracts that may be adopted by other Central Texas Purchasing Alliance (CTPA) member districts at the same or better pricing terms established by SCUCISD as the originating district, potentially expanding the market reach for awarded vendors. The solicitation does not specify a total contract value or budget range, as contracts are structured on an as-needed basis with no minimum guaranteed quantities or dollar amounts. No specific set-aside designations for disadvantaged enterprises are mentioned in the available documentation. The District's intent is to establish a pre-qualified vendor list with pre-established terms and conditions, including fixed rates for services such as instrument repairs, workshops, and consulting, enabling efficient purchasing for campus and department customers throughout the five-year contract period.