25RFP86 Wilco HQ Furniture, Fixtures, and Equipment (FF&E)

Williamson County is conducting a procurement for Furniture, Fixtures, and Equipment (FF&E) for its new headquarters, soliciting comprehensive proposals through Request for Proposal (RFP) 25RFP86. The procurement involves a one-time purchase of workstations, office furniture, and associated equipment from multiple manufacturers including Herman Miller, Steelcase, Kimball, Sit On It, OFS, Teknion, Landscape Forms, Grand Rapids Chair, and Leland International. The project encompasses furnishing various spaces within the new county headquarters, including offices, conference rooms, lobbies, exterior areas, and specialized zones like the Commissioners Court, with specific requirements for items such as task chairs, workstations, monitor arms, shelving, tables, and seating across approximately 50 different rooms. Proposals will be evaluated across six key criteria: product quality and functionality (15 points), delivery timeline (10 points), specification compliance (10 points), vendor experience (10 points), previous project scope experience (15 points), and pricing (40 points). The non-mandatory pre-bid conference is scheduled for October 16, 2025, at 10:00AM CST, with proposal submissions due on October 30, 2025, at 10:30AM CST.

The county provides potential advantages for local businesses, with the option to award the contract to a Williamson County business if their proposal is within 3% of the lowest bid. The total project budget is established at $1,500,000.00, with potential funding sources including county budget allocations and federal funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES) and the American Rescue Plan Act (ARPA). Vendors must complete several mandatory compliance documents, including a Conflict of Interest Questionnaire, Proposal References form, and a Proposal Affidavit certifying adherence to various Texas Government Code provisions. The procurement applies to companies with 10 or more full-time employees for contracts valued at $100,000 or more, with additional restrictions on doing business with certain entities. Vendors must provide detailed references, disclose any canceled or terminated contracts, and demonstrate capability to meet the comprehensive furniture and equipment specifications across multiple product categories and room types.