25-042 (BS) Cisco Network Switch Equipment and Installation for Port Assurance Project (E-Rate)

The San Antonio Independent School District (SAISD) is seeking proposals for Cisco Network Switch Equipment and Installation for the Port Assurance Project, funded through E-Rate. The procurement aims to expand network switch capacity across multiple schools, ensuring each classroom has four active ethernet drops and one ceiling drop for wireless access points. Proposers must provide Cisco network switches in three configurations: 24-port 1G 30W PoE+ switches (24 units), 48-port 1G 30W PoE+ switches (230 units), and 48-port multigigabit 90W UPOE+ switches. Required services include off-site equipment staging, configuration, installation of new switches, removal and disposal of existing equipment, labeling, stacking, testing, and comprehensive closeout documentation. Proposals must be submitted through the Bonfire portal by February 10, 2026, at 2:00 PM CST, with questions due by January 22, 2026, at 12:00 PM. Evaluation criteria will likely include vendor's Cisco Channel Partner status, proximity to San Antonio, project management capabilities, and value-added services such as extended warranties or training.

The district has established specific requirements for potential vendors, including a preference for Cisco Channel Partners and compatibility with Cisco Catalyst or Aruba Command systems. There is a mandatory goal of at least 20 percent participation by Small, Women, and Minority Business Enterprises (SWMBE). Vendors must meet insurance coverage requirements, provide performance and payment bonds for contracts over $25,000, conduct criminal background checks for employees with student contact, and comply with federal and state regulations including EDGAR requirements and E-Verify participation. While no specific budget range is explicitly stated, the contract will be valid for one year from Board of Trustees approval, with options to renew for two additional one-year periods. The project is contingent on district and E-Rate funding, with no guaranteed minimum purchase amount, and anticipated E-Rate funding covers the period from July 1, 2026, through September 30, 2027. Total estimated switch installations are 254 units across various district locations, with installation planned between January and September 2027.