25-01 RFQ- Printing Services

Larimer County Department of Human Services (LCDHS) is conducting a Request for Quotation (RFQ #25-01) for miscellaneous printing services to support various departmental needs. The procurement seeks to contract with one or more vendors capable of producing a wide range of print materials, including Office on Aging Guides (approximately 30,000 annually), large-format items like banners and pull-up banners, posters, flyers, rack cards, postcards, business cards, and multiple envelope types. Evaluation of potential vendors will be comprehensive, with 40% weight on capabilities, 30% on responsiveness and customer service, and 30% on pricing. The solicitation timeline includes a question submission deadline of April 3, 2025, with proposals due on April 10, 2025. LCDHS anticipates awarding the contract by April 19, 2025, and issuing the final contract by May 13, 2025. Vendors must provide three references and demonstrate the ability to meet detailed printing specifications outlined in the RFQ documents.

The contract is funded by federal funds, which mandates vendors comply with applicable federal regulations and requirements. Vendors must submit a Certificate of Insurance and meet specific insurance specifications, with all insurance-related costs to be included in the initial pricing submission. The contract term is one year from execution, with a potential one-year extension option. No specific incumbent vendors are mentioned, and there are no explicit set-aside designations or restrictions on the types of organizations that can respond. While the RFQ does not specify a precise budget range, it indicates that the county reserves the right to award contracts to multiple vendors based on partial quotes, capacity, expertise, and service availability. Vendors are encouraged to submit quotes for any or all service categories, providing flexibility in the procurement approach.