24WS0033 - freezer cooler condenser retrofit

The California Department of Veterans Affairs (CalVet) has issued Invitation for Bid (IFB) Number 24WS0033 for a Freezer Cooler Condenser Retrofit project at the Veterans Home of California - West Los Angeles. The procurement involves replacing evaporative coolers and condensing units in freezers and coolers located in the lower level and first level serveries, which includes replacing associated refrigerant lines, providing electrical power to new equipment, and addressing roofing at pipe penetrations. Contractors must hold a Class C-38 Refrigeration License and a C-10 Electrical License, with subcontractor options available. The project requires a comprehensive bid package including detailed documentation, compliance certifications, and technical specifications. Key procurement dates include a mandatory pre-bid site inspection on April 18, 2025, at 1:00 PM, a deadline for questions on April 23, 2025, at 4:00 PM, responses to questions by April 28, 2025, and the final bid submission deadline on May 1, 2025, at 4:00 PM, with the bid opening scheduled for May 2, 2025, at 10:00 AM.

The procurement includes several set-aside and preference provisions, notably a 5% small business preference and encouragement of Disabled Veteran Business Enterprise (DVBE) participation, though no specific DVBE goal is mandated. Contractors must comply with various state requirements, including the Darfur Contracting Act, California Civil Rights Laws Certification, and a new requirement to disclose any use of Generative Artificial Intelligence (GenAI) technology. The contract will be awarded to the lowest responsible bidder meeting all prescribed requirements, with potential preference given to small businesses or those with significant small business subcontractor participation. While a specific contract value is not explicitly stated, the project includes a 90-calendar day completion timeline and will be located at 11500 Nimitz Ave., Los Angeles, CA 90049. Bidders must provide a bid security of 10% of the total bid amount and comply with prevailing wage rates determined by the Department of Industrial Relations. The contract term is set from May 15, 2025, or upon approval, through June 30, 2025.