2026 Fleet Vehicle Purchases

The Madison Metropolitan Sewerage District is conducting a comprehensive fleet vehicle procurement for 2026, soliciting sealed bids for multiple specialized vehicles across different functional categories. The procurement encompasses seven distinct vehicle specifications, including a commercial cargo van for reliability processes, an HVAC van, a hybrid seven-passenger minivan or SUV for the maintenance pool, a 3/4-ton crew cab and chassis with service body (two electrical variants), a 1-ton 4x4 regular cab with utility bed, and a facilities maintenance vehicle. Each vehicle has precise technical requirements, such as specific gross vehicle weight ratings, payload and towing capacities, engine specifications, transmission types, and required features like backup cameras, Bluetooth capabilities, and particular service body configurations. Sealed bids must be submitted by 2:00 p.m. on Thursday, January 29, 2026, to the district office at 1610 Moorland Road in Madison, Wisconsin, with all bids to be publicly opened and read aloud. Vehicle delivery and invoicing are required by December 23, 2026. Interested bidders must contact Erik Rehr, PE Maintenance and Reliability Manager, at 608-709-1833 or rfp@madsewer.org for any questions, and all specifications are written to be manufacturer-neutral.

There are no specific set-aside designations or restrictions mentioned for disadvantaged enterprises in the procurement documents. The district, which is federal and state tax exempt, reserves the right to reject any or all proposals or waive any technicality if deemed advantageous. While no incumbent vendors are identified, the bid forms require detailed documentation from bidders, including sticker prices, applicable discounts, title and license plate costs, and final discounted vehicle purchase prices. Bidders proposing alternate equipment must submit comprehensive documentation substantiating product equality. Each vehicle specification requires submission of complete warranty information, operator's manuals, and vehicle specification documentation. Although no explicit budget range is provided, the procurement involves multiple vehicles with varying specifications, suggesting a potentially significant investment. Bidders must ensure email submissions comply with Microsoft Quarantine email guidelines, with confirmation of receipt to be sent within one business day, and all bid responses will become public record.