RFQ-Vehicle 481-Facilities Maintenance-Final.docx
DOCX document 39 KB Posted
- Attached to
- 2026 Fleet Vehicle Purchases
- Solicitation number
- MMSD, 2026, Fleet Vehicle Purchases
- Issued by
- Dane County, Madison City, Wisconsin
About this file
This is a bid form for vehicle procurement issued by the Madison Metropolitan Sewerage District in Wisconsin as part of their 2026 Fleet Vehicle Purchases initiative. The district is requesting quotes for one new 1-ton 4x4 regular cab and chassis vehicle with a utility bed. The specifications encompass detailed requirements for vehicle configuration, suspension, transmission, electrical systems, heating and air conditioning, lighting, exhaust, fuel systems, powertrain, interior features, warranty information, and a Monroe P-Series TradesPRO platform bed or approved equivalent. The vehicle must be delivered by December 23, 2026. Sealed bids will be accepted until 2:00 p.m. on Thursday, January 29, 2026, at the district office located at 1610 Moorland Road, Madison, Wisconsin 53713, at which time all bids will be publicly opened and read aloud. Inquiries should be directed to Erik Rehr, PE Maintenance and Reliability Manager, at 608-709-1833 or rfp@madsewer.org.
The bid form requires submission of the sticker price, discounts, title and new license plate costs, and the discounted vehicle purchase price. Bidders must confirm that the proposed vehicle meets all minimum requirements or provide detailed explanations and documentation of product equality for any alternate specifications offered. The specifications are not written to favor any particular vehicle manufacturer. All bid responses will be public record. Bidders are responsible for ensuring email submissions comply with published Microsoft Quarantine guidelines and should verify receipt confirmation within one business day. The district is federal and state tax exempt and reserves the right to reject any or all proposals or waive any technicality if deemed advantageous to the district. Prospective bidders should check the district's internet site for any addenda within 72 hours before the scheduled bid deadline.
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Text version
BID FORM E: Vehicle 481
The Madison Metropolitan Sewerage District is accepting quotes for:
One (1) New 1-Ton 4x4 Regular Cab and Chassis with Utility Bed. The specifications are not written to favor any vehicle manufacturer over another. Please note that this specification includes all standard equipment, even if not specifically noted in checklist below. If proposing other equipment, please submit documentation to substantiate product equality.
Proposed vehicle identification:
Bid Form E – page 3
| Year: | ________________________ | |
| Manufacturer: | ________________________ | |
| Model: | ________________________ | |
| Estimated delivery date: | ____________ |
| Sticker price: | $_______________ |
| Discounts: | $_______________ |
Title & new license plate costs: $_______________ Discounted vehicle purchase price: $____________
Minimum requirements description
Meets Minimum Requirement If NO, or if offering alternate specs, please provide detailed explanation. Use additional sheets as necessary.
Vehicle Configuration-Cab and Chassis
Gross vehicle weight (GVW) rating: minimum 10,500 lbs
Payload capacity: minimum of 7,000 lbs
Towing capacity: minimum of 10,000 lbs
Wheelbase: approximately 145 inches
Cab to axle: approximately 60 inches
Single color factory paint: WHITE
Dual outside heated mirrors, electrically operated, extended camper style
Regular cab.
Four-wheel drive
All glass to be Sunshield tinted.
Full chassis, cab and under body rust proofing applied per industry standards.
Provide rust proofing warranty information.
Day time running lights
Keys
Provide Two (2) sets of keys for the vehicle
Brakes
4-wheel disc brakes
4-wheel ABS
Hydraulic power booster
Parking brake cable to rear axle
Steering
Tilt / Telescoping steering wheel
Power steering
Front Suspension
Heavy duty shock absorbers
Tires, Two (2) LT245/75R16E on/off road use, all season steel belted radial, Load E minimum
State size, type and capacity:
Must quote wheel alignment after complete configuration of the vehicle
Rear Suspension
Dual rear wheels
Multi-leaf spring set, capacity: 10,500 lbs minimum
Tires, Four (4) LT245/75R16E on/off road use, all season steel belted radial, Load minimum
State size, type and capacity:
Transmission
Automatic transmission w/transmission oil cooler, 4 speed minimum
Auxiliary heavy duty transmission oil cooler
Rear axle ratio approximately 3.73 to 4.30 with limited slip
Electrical
Intermittent windshield wipers
Gauges: amp, water temp, oil temp, transmission temp, air filter
AM/FM radio with Bluetooth capability
Backup camera
Electrically operated locks and door windows
Cruise control
2 auxiliary 12V power outlets with covers, USB outlet, and 120v/20A outlet
Provide 4 upfitter switches: 2 Battery power and 2 Ignition power.
12-volt negative ground system
Largest heavy-duty cold-cranking amp battery, minimum 660 CCA
Highest amperage, heavy duty alternator, minimum of 140 amps
Air Conditioning and Heating
Heavy duty factory fresh air heater and defroster
Heavy duty factory air conditioning
Lighting System
Towing wiring on truck for trailer hook-up. Pre-wiring for standard RV trailer harness.
Wiring and lighting must support Safety lighting Equipment, turn signals, and trailer lighting
Cooling System
Heavy-duty cooling system
Compatible with heavy-duty towing package
Anti-freeze protection to -30 degrees F
Low silicate anti-freeze
Exhaust System
Stainless steel exhaust system
Fuel System
Electronic fuel injection
Fuel Tank: State fuel tank size
State EPA estimated MPG:
Power Train
Displacement: Minimum 6.0 liter V-8
Fuel: Gasoline
Heavy-duty oil cooler
Heavy-duty transmission oil cooler
Disposable air filter, fuel and oil filter
Interior
Vinyl upholstered: NOT BLACK
Tiger Tuff seat covers
Center console with arm rests
Form fitting front and rear rubberized floor covering
Inside rearview manual day/night mirror
Visors: driver and front passenger
Dome and cargo area lights
Airbags: driver, front passenger, side curtains
Seat belts: driver and all passengers
Manuals:
Provide manuals for the truck and all attached/installed equipment, if available complete set of the operator’s manual in CD format
Warranty
Provide all warranty information
Back-up Alarm
The vehicle shall be equipped with an OSHA approved electronic back up alarm
Options
One (1) each, spare tire LT245/75R16E, minimum
Traction/Stability control system
Factory integrated electronic trailer brake controller
High-capacity floor mats fitted to vehicle floor
Stainless steel step bars
Front and rear mud flaps or splash guards
Utility Bed
Monroe P-Series TradesPRO platform bed or approved equal.
Length: 9.5’
Steel construction
Color: Black
Wood flooring
Bulkhead style cab rear window protector with window
Backup camera: install factory OEM supplied backup camera
LED strobe light mounted to top of window protector and an electrical switch mounted inside the cab to turn on/off strobe.
Provide printout/electronic copy of vehicle specifications for the vehicle being submitted.
Vehicle to be delivered by December 23, 2026.
Net vehicle purchase price: $_______________
| Company name: | ________________________________________ | ||
| Company address: | ________________________________________ | ||
| ________________________________________ | |||
| ________________________________________ | |||
| ________________________________________ | |||
| Company phone: | ________________________________________ | ||
| Company fax: | ________________________________________ | ||
| Authorization signature: | ________________________________________ | ||
| Printed name: | ________________________________________ |
Bids will be received until 2:00 pm January 29, 2026.
Date and time received: _________________________
File details come from the government source that posted it. Updated .