RFQ-Vehicle 400-Reliablity Process Van-Final.docx
DOCX document 37 KB Posted
- Attached to
- 2026 Fleet Vehicle Purchases
- Solicitation number
- MMSD, 2026, Fleet Vehicle Purchases
- Issued by
- Dane County, Madison City, Wisconsin
About this file
This is a Bid Form E and Request for Quote (RFQ) document issued by the Madison Metropolitan Sewerage District in Madison, Wisconsin for the procurement of one new commercial cargo van as part of the 2026 Fleet Vehicle Purchases initiative. The district is soliciting quotes for one new 150 or 1500 Series Commercial Cargo Van with a Crew Package, with detailed specifications provided to ensure manufacturer neutrality. The vehicle must meet minimum requirements including a gross vehicle weight rating of at least 8,500 lbs, payload capacity of 3,500 lbs, towing capacity of 5,000 lbs, white factory paint, five-person seating with five doors including one sliding door, and a minimum cargo volume of 300 cubic feet. Additional specifications encompass mechanical, electrical, safety, and interior components, including a minimum 3.0L V6 gasoline engine, automatic transmission, four-wheel disc brakes with ABS, air conditioning, rear backup camera, and an OSHA-approved electronic backup alarm. Sealed bids are due by 2:00 p.m. on Thursday, January 29, 2026, at the district office located at 1610 Moorland Road, Madison, Wisconsin 53713, with delivery required by December 23, 2026. Prospective bidders should contact Erik Rehr, PE Maintenance and Reliability Manager, at 608-709-1833 or rfp@madsewer.org for questions.
Bidders must provide the sticker price, applicable discounts, title and license plate costs, and the net vehicle purchase price on the bid form. The specifications explicitly state they are not written to favor any particular vehicle manufacturer, and bidders proposing alternate equipment must submit documentation substantiating product equality. Bidders must also provide rust proofing warranty information, complete operator's manuals, vehicle specifications documentation, and warranty information for all equipment. The district is tax exempt at both federal and state levels and reserves the right to reject any or all proposals or waive any technicality if deemed advantageous. All bid responses will be public record, and bidders are responsible for ensuring email submissions comply with published Microsoft Quarantine guidelines, with confirmation of receipt to be sent within one business day.
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Text version
BID FORM E: Vehicle 400
The Madison Metropolitan Sewerage District is accepting quotes for:
One (1) New 150 or 1500 Series Commercial Cargo Van with Crew Package. The specifications are not written to favor any vehicle manufacturer over another. Please note that this specification includes all standard equipment, even if not specifically noted in checklist below. If proposing other equipment, please submit documentation to substantiate product equality.
Proposed vehicle identification:
Bid Form E – page 3
| Year: | ________________________ | |
| Manufacturer: | ________________________ | |
| Model: | ________________________ | |
| Estimated delivery date: | ____________ |
| Sticker price: | $_______________ |
| Discounts: | $_______________ |
Title & new license plate costs: $_______________ Discounted vehicle purchase price: $____________
Minimum requirements description
Meets Minimum Requirement If NO, or if offering alternate specs, please provide detailed explanation. Use additional sheets as necessary.
Vehicle Configuration-Chassis
Gross vehicle weight (GVWR) rating: minimum 8,500 lbs
Payload capacity: minimum of 3,500 lbs
Towing capacity: minimum of 5,000 lbs
Wheelbase: approximately 136 to 148 inches
Front wheel drive, rear wheel drive and all-wheel drive are all acceptable
Single color factory paint: WHITE
Dual outside heated mirrors, electrically operated
Regular body with approximately 72” allowable cargo height
Five-person seating capacity
5 doors with 1 sliding door (passenger side) and 2 rear symmetrical hinged doors
Fixed glass in rear doors, driver’s side fixed panel and passenger side cargo door
Cargo volume minimum 300 cubic feet including passenger area
All glass to be Sunshield tinted.
Full chassis and under body rust proofing applied per industry standards.
Provide rust proofing warranty information.
Keys
Provide Two (2) sets of keys for the vehicle
Brakes
4-wheel disc brakes
4-wheel ABS
Hydraulic power booster
Parking brake cable to rear axle
Steering
Tilt / Telescoping steering wheel
Power steering
Front Suspension
Tires, Two (2) all season steel belted radial, minimum
State size, type and capacity:
Rear Suspension
Tires, Two (2) all season steel belted radial, minimum
State size, type and capacity:
Transmission
Automatic transmission w/transmission oil cooler, 4 speed minimum
Rear axle ratio approximately 3.15 to 3.73 with limited slip
Electrical
Intermittent windshield wipers
Gauges: amp, water temp, oil temp, transmission temp, air filter
AM/FM radio with Bluetooth capability
Electrically operated locks and door windows
Cruise control
2 auxiliary 12V power outlets with covers, USB outlet, and 120v/20A outlet
Provide 4 upfitter switches: 2 Battery power and 2 Ignition power.
12-volt negative ground system
Largest cold-cranking amp battery
Highest amperage alternator
Air Conditioning and Heating
Factory fresh air heater and defroster
Factory air conditioning
Lighting System
Wiring and lighting must support Safety lighting Equipment and turn signals
Day time running lights
Cooling System
Heavy-duty cooling system
Anti-freeze protection to -30 degrees F
Low silicate anti-freeze
Exhaust System
Stainless steel exhaust system
Fuel System
Electronic fuel injection
Fuel Tank: State fuel tank size
State EPA estimated MPG:
Power Train
Displacement: Minimum 3.0L V6
Fuel: Gasoline
Heavy-duty cooling system
Oil cooler
Transmission oil cooler
Disposable air filter, fuel and oil filter
Interior
Vinyl upholstered: NOT BLACK
Tiger Tuff seat covers
Vinyl floor covering front and rear
Inside rearview manual day/night mirror
Visors: driver and front passenger
Dome and cargo area lights
Rear backup camera
Airbags: driver, front passenger, side curtains
Seat belts: driver and all passengers
Interior racking system for cargo area
Manuals:
Provide manuals for the truck and all attached/installed equipment, if available complete set of the operator’s manual in CD format
Warranty
Provide all warranty information
Back-up Alarm
The vehicle shall be equipped with an OSHA approved electronic back up alarm
Options
One (1) each, full size spare tire
Traction/Stability control system
Front and rear mud flaps or splash guards
Provide printout/electronic copy of vehicle specifications for the vehicle being submitted.
Vehicle to be delivered by December 23, 2026.
Net vehicle purchase price: $_______________
| Company name: | ________________________________________ | ||
| Company address: | ________________________________________ | ||
| ________________________________________ | |||
| ________________________________________ | |||
| ________________________________________ | |||
| Company phone: | ________________________________________ | ||
| Company fax: | ________________________________________ | ||
| Authorization signature: | ________________________________________ | ||
| Printed name: | ________________________________________ |
Bids will be received until 2:00 pm January 29, 2026.
Date and time received: _________________________
File details come from the government source that posted it. Updated .